Scanning using a shared folder for Mac's

The Engineering scanner share allows groups to have MFP’s send scan jobs to a secure shared folder for retrieval from departmental computers.

Scan your document

1. Local IT will have setup a shortcut to scan to a shared folder on the device. Follow the device specific instructions they gave you to have the document send the scan to the shared folder. The settings may be under: Quick Sets, Profile, Address Book, etc.

2. Contact your local IT if you need the service setup or for specific instructions on accessing the feature on your model.

Retrieve your document from the Scanners share

1. If you are not on campus, connect to the Cisco VPN before proceeding.

2. Select the “Finder” app.

3. At the top bar, open the “Go” menu and select “Connect to Server…”

   Open

   

4. Type in/copy the following into the address bar at the top of the new window, then click the ‘+' symbol to add it to ‘Favorite Servers:’, then click 'Connect’.

   smb://engr-scan01.austin.utexas.edu/scanners
5. Open

   

   You will be prompted for your EID username and password. Enter them and click ‘Connect’.

6. Navigate to your device’s folder by first open the folder for your unit (CNII, ENGR, TXMI, etc.)

7. Inside the unit folder, open your device folder, named for unit and location (ex. ENGR-ECJ-1-226)

8. Find your recent scan job and copy it to a location for permanent storage (to SharePoint, Teams, Box, departmental share, etc.)

9. You may erase the file from the Scanner share, files will automatically be deleted otherwise