Export Outlook Folder to a .pst file

You can preserve/archive a folder structure by exporting from Outlook to a Personal Folder (.pst file).  

NOTE: Some messages may not be cached locally in Outlook. To ensure you are exporting ALL messages before exporting, either sync all messages or create a new profile with no caching.

• In Outlook, select the folder structure you would like to export

• Select the "File" Tab and then Open & Export

• Select Import/Export

• Select Export to a file

• Select Outlook Data File (.pst)

• Verify that the appropriate folder is selected.

  • Note: To export your entire mailbox including calendar and contacts, select the root level folder which is usually listed as your email address.

• Select Include subfolders 

• Choose where you would like to export the .pst file and the name of the exported file

• Since this is a new file choose, Replace duplicates with items exported

• Select Finish

• It is recommended NOT to add an optional password.  If you forget it, your data is lost forever.

NOTE:  DO NOT open a .pst file that is residing on a network share.  It is best to copy the .pst file to your local computer to the folder: Documents/Outlook Files