Appendix A: Document Proofread Checklist

Check for correct document name: Date_Title_Name_Version#.DocType
Check to ensure all instances of "this," "that," "these," and "those" are followed with a noun
Check to ensure "data" is used as a plural word
Check to ensure any use of "may" has to do with permission and "might" has to do with probability
Check for and remove any contractions
Check for correct use of "this" and "which"
Check correct conversion of math to English (see Section 18.5.)
Check for consistency with tense
Check for any "&" and replace with "and"
Check numbering of figures, tables, equations, sections, etc.
Check for consistency in number of spaces (one or two) between sentences
Check to ensure figures and tables with captions are on the same page
Check subscripts (e.g. CO2)
Check spacing between numbers and units (e.g. 500 MW not 500MW, $30/gallon)
Check for no space between number and "%" (e.g. 20%)
Check that figure and table captions are full sentences that describe the main point
Check for brand on figures (See Section 18.11.)
Check for dollar sign inside of table cells
Check that every assertion that is not your own is cited
Check acknowledgements of sponsors, co-authors, and collaborators
Check that variables are italicized in the body text