Collection Photography

Projects will be shown on dashboard of all linked users.

Step 1: Review Needs

Requestor reviews existing photography for objects to confirm new photography is necessary

Step 2: Create Project record

• Project number: PRJ.2025.#

  • (type “PRJ.2025. and click ellipses button to generate next available number)

• Department: General

• Project Type: Photography Request

• Title: brief description of project

• Project Status: Requested

• Status Date: updated to current date each time the status changed
  
  

Step 2a: Link Object record(s) to project.

Step 2b: Complete Photography details

• Link constituents

  • Requested by (link self, or external requestor)

  • Coordinator (link self, when creating request for external requests)

  • Photographer

  • Stakeholders (link other staff who will need to contribute to or see updates about this request)

• Notes (describe purpose and supporting information about request)

  • Enter any notes about what might impact scheduling for the photographer including upcoming objects movements, conservation, exhibition or loan dates, or publication timelines, whether someone needs to approve the final image, any anticipated challenges in accessing or setting it up for photography, whether something should be photography in situ, etc

  • Also include whether the requestor or stakeholders need to be present to directly answer questions when shooting the objects

Step 2c: Item level notes

• Add notes about needs for specific object at the item level. This might include if a specific backdrop is needed, if something should be photographed in situ, whether details are necessary, whether to photograph the frame, or unframe for photography, etc…

Step 2d: Email Taryn to notify about new photography request

Step 3: Review and Approval

• Requested projects are approved by Shelby

  • Update status to “Approved”

• The approved projects are reviewed by Taryn

  • Delivery Timeline added (6 weeks, 3 months, 6 months, etc)

• Taryn communicates via email to schedule movement dates with Matt/Preparators regarding handling and framing timeline

• Project status updated to Scheduled (and status change date)

Step 4: Photography

1. Photographer updates status to Active (and status change date) after shooting, indicating that they are editing/processing the files

Step 4: Review

1. Media is linked to objects and project for approval by requestor.

2. Photographer changes status to “Under Review” (and status date)

3. Photographer also adds End date to signify completion.

4. The requestor has two weeks from that date to review and communicate changes needed to the photographer.

5. If changes are needed, Requestor adds notes and changes status back to Active for photographer to address.