2022-12-14

Date

14 Dec 2022

Attendees

Nancy Sparrow
Melanie Cofield
Elliot Williams
Katie Pierce Meyer
Michael Shensky
Yogita Sharma
Ann Marchock
Brenna Edwards
Paloma Graciani

Recording

Zoom recording (link, includes chat)

Agenda

Wikidata workshop final touches (workshop planning spreadsheet)
- No. of registrants thus far
- Plan for follow-up emails
- Status
  - Dataset
  - Item profile/recommended properties
  - WikiEvent page
  - Dashboard
  - Exercise/breakout/facilitation
  - Discussion/breakout/facilitation
- Friday run-through
- January 2 run-through
Last minute thougths?

Discussion items

Item	Who	Notes
No. of registrants thus far	Michael	31 registrants so far (counting us) Michael is the owner of the zoom, but Melanie, Paloma and Katie are co-hosts
Plan for follow-up emails	Elliot Brenna Michael	Planning to send a reminder this week - draft Checking the zoom settings to see if we can close the registration at a certain date - January 4th It does not look that we can set up zoom registration to close on the day. Michael will close it manually Michael will export the list of registrants with Elliot and Brenna so they can send the workshop info communication
Dataset	Katie	Still working on deduping the set and consolidating - draft Will make a final version with a column for claiming data Once there is a final version, Katie will send link to Paloma to be included on the wikiEvent Permissions will be open to anyone with the link can edit
Item profile/recommended properties	Katie Yogita	Slides draft – will be finalized by Friday They have incorporated Elliot's comments and it is finalized Will use the slides for the run through of how to create/edit and items Yogita would like people to look at the slides and make sure that
Slides consolidation	Paloma Melanie	Moving the deadline to next week
WikiEvent page	Paloma Katie	WikiEvent page Still need to add the recommended properties (will take from the slides) The link should go on the email communication that will be sent in advance of the workshop Should we add the discussion questions to the wikiEvent? Yes Questions are defined on the project planning spreadsheet
Dashboard	Paloma	Dashboard page Timebound – all wikidata edits done during the 12 and 13 (regardless if they are related to the workshop or not) will be tracked Should be introduced by Melanie or Katie? Melanie will introduce it, and Katie will follow up on that Add a blur about what the dashboard is for (Paloma) Ann Marchock has done a live test, including creating a Wikimedia account, and it has been very streamlined and easy
Exercises/Discussion		Do we really want to be on breakout rooms for the exercises? Will discuss on Friday
Friday run-through		Emphasis on exercise/breakout/facilitation
January 2 run-through		Try to do a real dress rehearsal for real

Action items

Close zoom registration on January 4 - Michael
Send list of registrants to Elliot and Katie after closing the registration - Michael
Send reminder already drafted by the end of the week to all the distribution lists - all
Finalize dataset and send link to Paloma - Katie
Finalize slides for data model and recommended properties - Katie and Yogita
Review data model slide and address questions - Melanie and Paloma
Consolidate ALL slides and assure consistency and continuity - Melanie and Paloma
Add recommended properties, missing links and discussion questions to the landing page - Paloma
Add a blur of what the dashboard is for on the dashboard home page - Paloma