2022-10-26

Date

Oct 25, 2022

Attendees

Paloma (left 30 min early)
Melanie
Nancy
Brenna
Elliot
Ann
Yogita

Regrets

Michael
Katie

Recording

Zoom recording (link, includes chat)

Agenda

Intro, agenda review
Announcements, housekeeping
- Call for volunteers – Group Google folder owner?
- Inventory of communication & documentation platforms
- Document a succession plan for folder/document owners
Continue workshop planning (Wikidata Workshop Planning)
- Review action items from last meeting
- Review of status by deadlines
  October 21 - Dates/times (January 12^th & 13^th 2-4pm)
  October 21 - dataset
  October 26 - Zoom setup
  October 26 - Registration
  October 26 - Outreach
- Communications schedule
  - Review schedule & target email addresses
- Next steps
  - November 23 deadlines
  - Schedule a December meeting?

Discussion items

Item	Who	Notes

Item

Who

Notes

Intro, agenda review

Paloma

Paloma facilitating, until 11:00am; Melanie taking notes and facilitating after 11:00am.

Announcements, housekeeping

Paloma

Call for volunteers – Group Google folder owner?
- Points from last meeting:
  - Move to shared folder in an individual’s drive - personal vs business UTMail, UTL staff vs. others, utexas.edu vs gmail.com owner
  - Archive/backup content in UTBox (renamed existing folder) - move finalized/archival content from Google folder to UTBox annually
  - Videos stored in UTBox only, for space economy
- Melanie will work with Katie to make the move before Nov. 1
Additional group documentation needed, when folks have time to work on it:
- Inventory of communication & documentation platforms
  - Who has ownership/access permissions
  - Melanie will make this and post on wiki
- Document a succession plan for folder/document owners

Continue workshop planning (Wikidata Workshop Planning)

Paloma/Melanie

Review action items from last meeting
- Create email thread with workshop planners - DONE
- Review Workshop Sections in planning sheet and add names for owners
  - Discuss remaining sections without clear ownership claimed
  - Add reviewer column to facilitate comprehensive review of each section
    - Review deadlines? Set end of November deadline for all sections to be ready-for-review
  - Ask Katie about [Katie?] owner indications - Melanie
  - Discussed and confirmed presenters will also serve as facilitators for discussion and hands-on exercises
  - Discuss Scheduling dress rehearsal
    - Plan to schedule one in both Dec before break and January 3/4th 2023 (if we make the December one, we can skip the January one, or keep if needed)
    - Think through test attendees when scheduling
Review of status by deadlines
October 21 - Dates/times (January 12^th & 13^th 2-4pm)

Discuss viability of January 12 & 13 dates/times for delivering workshop

Update from Elliot and Brenna - draft document in progress

Action items

@Melanie Cofield will work with @Katie Pierce Meyer to move files out of Google Drive before Nov. 1

@Melanie Cofield will create inventory of communication & documentation platforms before next meeting

@Melanie Cofield will follow up with @Katie Pierce Meyer about ownership of workshop sections asap

@Melanie Cofield will schedule dress rehearsals in December and January

@Paloma Graciani Picardo will follow up with @Shensky, Michael G on Zoom and Registration setup asap

Elliot and @Brenna Edwards will finalize email communications, schedule, and target emails with planning group input before November 15th.

@Melanie Cofield will ask @Paloma Graciani Picardo and @Katie Pierce Meyer about tasks with November 23rd deadlines and scheduling of November and December meetings

@Paloma Graciani Picardo will schedule November and December meetings