2022-09-07

• Paloma facilitating, Melanie taking notes
• Summarizing where we left off on each agenda item

• On Katie’s spreadsheet, Yogita has been adding existing Wikidata entry links
• Do we want to use this dataset and focus exclusively on https://www.tshaonline.org/handbook/projects/african-american-texas?   
• Focus on people only, not topics or organizations
• Size/# of entries we want? couple/few hundred, sweet spot so folks have plenty to work with, and progress/accomplishment is visible at end of workshop. 
• Programmatic approach to developing the workshop dataset? Paloma can help with queries to hone it.
• Using TIDs provided by HoT folks as cross-reference to hone dataset?
• Suggestion to focus on categories across HoT projects (e.g. Women, Museum/Libs/Archives)
• Katie and Yogita will continue to lead dataset development based on these suggestions

Handbook of Texas IDs

• Review of why HoT ID property used in existing Wikidata entries presents problems, leads to broken links
  • Formatter property for HoT ID in Wikidata is out of date, needs to be updated
• Quick review of mix-n-match tool https://mix-n-match.toolforge.org/#/catalog/1896 
• Explanation of email response from HoT 
• How stable is that existing ID property? Still being used, just not in URLs
• How to find stable IDs? Now exposed on Citation tab at bottom of every HoT entry, as opposed to being part of the URL as they were previously

• Session structure/timing (we're aiming to deliver 2 sessions, on the same day or separate days, tbd
  • Gauging potential attendee preferences - Stacy will ask UTL Content Management colleagues, instinct is 2 separate days, same day of week over 2 weeks.
  • Think about targeted list of individual attendees to tailor scheduling/planning, but send open invitation to cast wider net for GRAs and other staff to self-select
  • Max # of attendees?
    • Paloma shared previous HRC workshop #s: 36 registered, 20+ attended (also publicized to iSchoolers)
    • Michael shared experience/observations with GIS learning sprints:
      • attendee #s lower than registration #s, and also second session attendee #s lower. 
      • Capped at 20

• Paloma reviewed segment proposals from last meeting
• Do we want to move forward with these? What to add?
• Melanie suggests adding segment to review work done in this workshop (review dashboard, progress)
• Michael suggests adding discussion of how this applies to work, vision of using this in library/archive work
• Paloma suggests adding discussion about perceived roadblocks/barriers to implementing or incorporating into work
• Elliot suggests discussion: now that you’ve seen/done this, what will you do next, how will you move forward with using info/skills learned here?
• Yogita suggests people pair up and tell each other what they are going to do with info/skills, briefly - providing space for people to form/grow working relationships 

• Paloma recommends we create Wikidata project
• Not much time spent on this topic 

• Google Shared Drives provided by UT are going away November 1, so what instead?
• Katie and Michael shared their approach for other projects:
• Move to shared folder in an individual’s drive
• Archive/backup content in UTBox
• Videos stored in UTBox only, for space economy
• For next meeting: proposal to move away from Shared Drive - Melanie and Katie