Before beginning, follow the relevant guidance for Staff Additional Jobs.

Employees without faculty positions must be hired via PAR in order to serve as Instructor of Record. Typically, a short-term Lecturer position is most appropriate for these situations. See descriptions of other professional-track titles at COE: Titles and Ranks - Professional Track Faculty. The total FTE of all non-faculty and faculty positions cannot exceed 100%.

If the employee will hold a concurrent 100% FTE non-faculty position during the proposed teaching job, there are two options, described below.

Option 1: Reduce FTE of primary position:

In collaboration with the supervisory organization of the primary position, the non-faculty position is reduced by the corresponding FTE of the proposed faculty position so that their FTE does not exceed 100%. Example: An 100% A&P employee will teach one course in spring. From 1/1-5/15, their A&P position is temporarily reduced to 75%, and the department for whom they will be teaching processes a PAR for a 25% Lecturer position.

Option 2: No change to FTE of primary position:

After discussion with the supervisory organization of the primary position, the decision is made not to reduce the FTE of the primary non-faculty position. Instead, a 0% FTE faculty position will be added, and compensation will be paid via Instructional Overload.

Postdoctoral fellows

Postdoctoral fellows who will teach a course must be hired into a concurrent professional-track faculty position via PAR. It is recommended that their teaching workload not exceed 20% of their FTE/one course per semester. Typically, a 0% Lecturer position with compensation via Instructional Overload is most appropriate, although the FTE may instead be adjusted between their postdoc and faculty positions so that the total FTE does not exceed 100% (for instance, 75% postdoc + 25% faculty).

Follow the process described below.

See more on postdocs at COE: Research Staff (Paid Titles).

Process for hiring non-faculty employees to teach (including postdocs)

1. Before beginning, review guidance for Staff Additional Jobs. Process a Staff Additional Job Form and obtain appropriate approvals.

2. Department processes a Professional-track PAR.

3. Department AM submits form "Instructional Overload" at Faculty Affairs/APS ServiceNow: Complete Forms. For guidance, see COE: ServiceNow Forms

   1. In the section "Required Approval Routing," add the following:

      1. Dean's Staff: Karla Steffen (steffek)

      2. Dean or Dean Designate: Beth Maloch (malochb)

   2. In section "Request Justification," describe the reason for the Instructional Overload request - for instance, the faculty member originally scheduled to teach the course will be on leave, no other faculty member is available to teach the course, etc.

4. Once the PAR has been approved and the appointment has pushed into Workday, process a New Allowance - Instructional Overload (ongoing) on the 0% faculty position. Upload as PDF files both the approved staff Additional Job form and Instructional Overload approval email to the BP. See the Requesting Compensation Changes W.I.G. for processing information.

Please send suggested additions to this page and notifications about broken links to COE-FacultyAffairs@austin.utexas.edu.