Sending IT Asset Inventory to Surplus.
IT Asset Evaluation
When CIPs/UNITS/Departments elect to replace a computing asset or are ready to dispose of it, they must bring it to the helpdesk for evaluation or create a ticket in Services for pickup and removal.
Information to be conveyed to the helpdesk must include the following.
Name of unit disposing of the asset.
The original location where the equipment was located (department office location is allowed).
UT inventory number of each asset when applicable
Previous user of IT Asset.
The helpdesk will evaluate each unit for either disposal to surplus or reclaim the asset for redistribution or emergency use.
IT Asset Decommissioning
As applicable, the techs will initiate the decommissioning of assets and transfer the asset to our ready-to-surplus unit code.
Transfer to Moody Surplus
Our ready-to-surplus Unit code is 0940-001, and its location is marked UTM 0182 08 8.104. However, we ask the department not to initiate any carts until we have verified possession of each asset and had the time to evaluate and decommission them.
Once a CCart has been processed and approved, the asset will no longer appear on the originating department code, and are no longer responsible for its inventory status.
Please be aware that assets listed in CCarts can not be scanned and reported to inventory via the UT Track application. They must either be removed from their CCart, or the CCart must be approved and processed fully.