Parents & Pregnant Students
Life doesn’t get put on hold when you enter Graduate School. Graduate Students often come in with families or start families while in school. Both the Graduate School and the Cockrell School of Engineering have family-friendly policies in place for parents and pregnant students. There are also campus resources for parents and pregnant students.
Graduate School’s Statement of Support: “The Graduate School recognizes that life events such as becoming a parent can interrupt a student's academic career. The Graduate School is committed to supporting our students. It is our commitment to work with sensitivity and imagination to ensure that all available arrangements are explored by advisers, academic staff and departmental leaders.”
Cockrell School’s Family Friendly Policy:
The Cockrell School is aware that some graduate students start families while enrolled in our graduate programs. To aid these graduate students in balancing their scholarly and parenting responsibilities, the Cockrell School provides accommodation for childbirth, newborn care and adoption to qualifying graduate students.
Accommodations
We offer five types of accommodations for graduate students with growing families. These accommodations are available to full-time, enrolled Cockrell School graduate students (enrolled for at least nine credit hours each long semester and three hours in summer) who are in good academic standing. The accommodations are available to students who experience a childbirth (either who give birth or whose spouse or partner gives birth) or who adopt a child. It is the responsibility of a graduate student anticipating a birth or adoption to inform his or her graduate advisor and research supervisor of any anticipated accommodation needs as early as possible.
1. Academic Accommodations
Eligible students are allowed a one-semester extension of the academic milestones required to fulfill the requirements of their degree. The extension includes coursework, qualifying exams, committee meetings, presentations and any other required academic responsibilities. The extension may be taken either during or immediately following the semester in which the student’s child is born or adopted. After an accommodation period, students are expected to resume progress toward degree completion, and faculty are encouraged to remain flexible in their expectations so that students can meet the demands of graduate study while adjusting to new demands in their parental roles.
Teaching Assistant (TA) Accommodations
The Cockrell School strongly encourages departments to provide non-TA/AI support for graduate students during the semester in which a child is born or adopted. If this cannot be done, new parents may request to be appointed to TA positions whose duties can be done in flexible environments and on flexible schedules. Flexibility regarding the distribution of specific TA duties within a semester is strongly encouraged for supervisors of students anticipating the birth or adoption of a child. The student and graduate advisor (or other supervisor) should agree to review these TA duties on a periodic schedule to ensure that work is being completed in a timely and satisfactory manner. A TA whose accommodations include performing at least some duties away from campus should review University guidelines regarding telecommuting and may be asked to sign a Telecommuting Agreement.
Graduate Research Assistant (GRA) Accommodations
Some graduate students may be able to carry out modified research duties following the birth or adoption of a child – thereby continuing progress towards the goals of their research, meeting the requirements of the external funding agency and remaining in compliance for reporting efforts on federal grants, if appropriate. (Modified duties may include: scholarly research and literature compilations, data processing and analysis, scientific writing, or preparation of other scientific communication materials). Students should check with their program’s graduate advisor and graduate coordinator for information and discuss the feasibility of an accommodation with their supervising professor.
Cockrell School of Engineering Alternative Duty Accommodations
If graduate students appointed as TAs or GRAs cannot be accommodated by departments or research projects as outlined in Provisions 2 and 3 above, they may apply to the Cockrell School’s Academic Affairs Office for a funded six-week alternative duties accommodation during the semester in which a child is born or adopted. The nature of the alternative duties will be determined in collaboration with the student’s supervising professor.
Parental Leave
In some cases, a complete break from all employment responsibilities may be most appropriate for new graduate student parents (Authorization for Leave of Absence). Benefits-eligible graduate student employees who continue to meet eligibility requirements for employment are entitled to Parental Leave of up to twelve weeks following the birth of a child or an adoption or foster-care placement of a child under age three. This leave is unpaid, and – unless the student qualifies for leave under the federal Family and Medical Leave Act (FMLA) – employee health insurance premium sharing is unavailable for any full month of leave (see the Human Resources Parental Leave webpage. Please see your department’s graduate advisor or graduate coordinator for assistance.
Application Requirements
After consulting with their supervising professor, students must apply in writing to their graduate advisor for a parental accommodation. If the graduate advisor determines that a Cockrell School of Engineering Alternative Duty Accommodation (Provision 4) is needed, a written request must route through the department chair to the associate dean of academic affairs.
Notes
As with all academic employee appointments, future financial support is contingent upon satisfactory academic progress as defined by the student’s GSC and satisfactory job performance as defined by the employing unit.
International students may have to satisfy additional obligations in provisions 2–5 above and are strongly encouraged to consult in advance with the International Office about possible visa implications.
In the event that a student’s request for accommodation is denied, the student may appeal to the dean of engineering, who will consider the appeal in coordination with the Cockrell School’s Human Resources staff.
If medical conditions indicate that additional accommodations may be necessary, students should contact Services for Disabilities and Access to determine what additional accommodations are reasonable.
Workplace Accommodations for Pregnant Employees: “The University provides reasonable accommodations to employees experiencing limitations associated with pregnancy, childbirth, or related conditions under the Pregnant Workers Fairness Act (PWFA). While many accommodations under the PWFA can be managed at the departmental level, Institutional Accessibility and Accommodation facilitates the process when situations are more complex. Documentation from an individual’s healthcare provider is necessary in these situations to assess the limitations associated with one’s condition(s) and what accommodations are appropriate. Institutional Accessibility and Accommodation can be contacted via email at ada@austin.utexas.edu. More information about the PWFA accommodation process is here.”
The Title IX Office has information regarding the rights of parents and pregnant students, including information on supportive measures, leaves of absences, priority registration, and policies against discrimination. They have a Student Parent Liaison, Robert Leary, who can be reached at supportandresources@austin.utexas.edu or by phone at 512-471-0419.
The Handbook of Operating Procedures (HOP) 3-3021, Preventing Discrimination Against Pregnant and Parenting Students, regulates the protection and equal treatment of parents and pregnant students on campus.
The mission of Student Parent Organization is to create community, provide access to resources, and advocate for parenting students at UT. Student parents must balance family life and academic responsibilities which can lead to feelings of loneliness. SPO is here to remind student parents that you are not alone, and you deserve your place in the Longhorn community. They hold events and meetups and hold an Orange Blossom Graduation for all student parents at the end of the Spring semester.
Childcare
All UT students and employees are eligible to use UT’s Child Development Centers. There is often a waitlist, so applying early, either after admission acceptance or in pregnancy, is advised. The tuition is tiered based on income, with a limited number of slots for the lowest tuition rate.
All UT benefits-eligible employees (including GRAs) have access to HealthPoint Work/Life Balance Services, which includes access to http://Care.com for finding childcare options and other parenting resources.