Roles

• Recruitment Committee Chair

• Graduate Coordinator

• Graduate Students (5-6)

Responsibilities of All Committee Members

• Provide input into, plan, and execute recruitment activities and events

• Actively participate in all admissions meetings

• Prepare materials, schedules, surveys, presentations, etc. needed for and in preparation of recruitment online event and campus visit. 

Additional Responsibilities of the Admissions Chair

• Coordinate and facilitate all meetings of the Recruitment Committee.

  • 1 meetings in early October; 1-2 meetings after admissions meeting; 2-3 meetings in January.

• Oversee the planning and preparation of recruitment activities.

• Coordinate with the Department Chair on recruitment related issues

  • Select and announce date for recruitment event (late summer/early September)

  • Available budget for recruitment activities (e.g., flight reimbursements, meals, hotel, etc.)

  • Pizza (or other food) lunch for recruitment committee

  • Other issues as they arise

• Coordinate with the Graduate Coordinator on the planning and execution of recruitment activities and events

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    • Make hotel reservations as soon as we have approval from department chair regarding budget.

      • Will cancel any hotel rooms that are not needed.

    • Reserve rooms needed in HDFS during recruitment weekend (e.g., conference rooms, seminar room, etc.

    • Provide recruitment committee chair and department chair with a copy of the budget from a previous year

    • Coordinate with admissions chair to obtain list of prospective students and send out invitations to prospective students.

      • Will require for graduate coordinator to edit the prospective student survey and seek feedback from recruitment chair.

      • Will require for graduate coordinator to edit the invitation letter as needed (after discussing with recruitment committee on needed edits). Seek feedback on letter from recruitment chair.

    • Match prospective students with a graduate student mentor.

    • Make reservations for restaurants (Thursday dinners and Saturday brunch)

    • Request parking passes for student volunteers who drive prospective students around OR plan using ride share companies.

    • Order breakfast for Friday morning.

    • Procures thank you cards for volunteers and helps distribute them.

    • Email faculty about times to meet with students during recruitment weekend and develop faculty-prospective students meeting schedule. Seek feedback from recruitment chair.

    • Edit feedback survey for faculty and students and send out survey to students and faculty Friday night or first thing Saturday morning.

    • Organizes faculty and student feedback into spreadsheet used for the admissions meeting. Reach out to admissions chair for a copy from previous years. This needs to be done by Monday following the recruitment event.

    • Coordinate with graduate students to accomplish tasks and activities needed for a successful recruitment event (e.g., welcome bags, send out volunteer surveys, send out potluck sign up, matching volunteers, etc.).

    • Coordinate with accounting office to pay for all recruitment related expenses.

    • Serve as point of contact for prospective students.

    • Address other issues as they arise.

    • Coordinate with Graduate Students on the planning and execution of recruitment activities and events

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    • Prepare welcome bags & cards.

    • Edit and send out the volunteer survey by mid-December.

    • Send out a potluck sign up two weeks before the recruitment event.

    • Match volunteers to prospective students (this is the most time consuming task and it helps to have 2 students work together).

    • Develop prospective student page with headshots.

    • Develop itineraries for each prospective student.

    • Assist graduate coordinator with developing the faculty-prospective student meeting schedule.

    • Organize an international student orientation, including the development of any materials.

    • Participate in all recruitment activities.

    • Match prospective students with mentors and lead communication with graduate students.

    • Edit surveys or other materials.

    • Assist with any recruitment related issues that might arise.

• Share all necessary information from the Recruitment Committee with the larger HDFS faculty throughout the planning process.

• Coordinate and facilitate seminar the week before recruitment weekend to give faculty an overview of planned activities and share weekend schedules.

• Seek input from all faculty regarding recruitment activities and events

• Coordinate with the admissions committee regarding faculty and student evaluations of prospective students.

• Coordinate and participate in all recruitment events (e.g., student orientation, breakfast, seminar, etc.)

• Coordinate with graduate advisor and director of the lab school about orientations and lab school tours during recruitment weekend.

• Write up the general recruitment schedule and share with faculty.

• Participate in admissions meeting, taking notes to help with identifying prospective students and sending out invitations.

• Ask faculty to identify mentors for prospective students and share with graduate coordinator.

• Request donations from department chair and/or faculty for Alamo gift cards.

• Organizes a small pizza party for recruitment committee.

• Seeks feedback from faculty regarding the faculty-prospective student interview schedule.

Graduate Chairs

Francheska Alers-Rojas

Committee Member

Liz Muñoz

Graduate Coordinator

Abby Black

Graduate Students