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Goods/Services > $15K

Goods/Services > $15K

Mar 30, 2023

Exclusive Acquisition HPB 7.5.3

Overview

  • The university requires justification via Exclusive Acquisition Justification (EAJ) form when only one vendor is being considered for order requests that exceed $15,000.

    • The EAJ form should be submitted with the purchase order or contract.

  • The justification does not require departments to defend the need for the product or service, but it is necessary to:

Types of Justification

  • Proprietary and Best Value: (as defined in Texas Education Code 51.9335 b)

    • Only known supplier that meets your “definition of scope.”

  • Emergency

    • A purchase for which delay would create a hazard to life, health, safety, welfare or property.

  • Professional Services: (as defined in Texas Government Code 2254.002, e.a. Architects, Engineers, RNs, CPAs, Physicians, Land
    Surveyors, etc.)

    • Designated professional for which competitive bidding is not permitted.

    • Note: To be used only when professional service providers have not been pre-qualified.

Exclusive Acquisition Justification Form

  • Departments must use the most current version of the Exclusive Acquisition Justification form found on the Purchasing Office's website.

    • Information on the form must be typed and alterations to the form will not be accepted. 

Resources