Exclusive Acquisition HPB 7.5.3

The university requires justification via Exclusive Acquisition Justification (EAJ) form when only one vendor is being considered for order requests that exceed $15,000.
- The EAJ form should be submitted with the purchase order or contract.

The justification does not require departments to defend the need for the product or service, but it is necessary to:

1. Identify the unique features of the particular product or service.
2. Explain the need for the unique features of the product or service.
3. Explain why other products/suppliers are not acceptable.

Proprietary and Best Value: (as defined in Texas Education Code 51.9335 b)
- Only known supplier that meets your “definition of scope.”
Emergency
- A purchase for which delay would create a hazard to life, health, safety, welfare or property.
Professional Services: (as defined in Texas Government Code 2254.002, e.a. Architects, Engineers, RNs, CPAs, Physicians, Land
Surveyors, etc.)
- Designated professional for which competitive bidding is not permitted.
- Note: To be used only when professional service providers have not been pre-qualified.

Departments must use the most current version of the Exclusive Acquisition Justification form found on the Purchasing Office's website.
- Information on the form must be typed and alterations to the form will not be accepted.

Browser not supported