2014-05-08 Meeting Notes AWG

Date

08 May 2014

Attendees

Possible agenda items

Regular meeting for the next 5-8 weeks:
- Is this a good time or should we publish a second poll?
- Can everyone commit to once a week with a few action items in between? (Checking out the slides posted, creating DC metadata CSV files, uploading test content to the shared directory, etc.)
What questions do people have about the tool starting out? What exposure have they had? What have they heard?
We could watch the intro video together to get everybody on the same page.
Determine where (to what) we are going to push our archival and dissemination information packages (AIPs & DIPs) to: Islandora? Playing in their sandbox, for the DIP (which is the public access copy) they have pipes set up to ContentDM and Archivists Toolkit. We could set it up so that the AIPs go to Fedora and the DIPs go to Islandora or ContentDM?
When you begin a "Transfer" in the system (the first stage of the workflow), you are browsing a directory whose file path has been specified somewhere in the setup. We'll want to create a directory structure of test data. In our case Test_data/repository_name/your_test_data. Perhaps all AWG members could have access to that directory in order to upload whatever data they want to test? Mabye that makes it too complicated. We could probably just throw a few different formats in one directory.
Thoughts on an evaluation rubric:
- What do people hope the tool can do versus what it can do?
- How well does it integrate or can they imagine integrating it into their current workflow?
- Is it easy to learn and train other to use?
- Does the library TIS staff have a template for an evaluation tool?

Discussion Items

Item	Notes
Meeting Time	Thursdays at 10am work for this group for the next 5-8 wks
Instances	Should we set up a generic instance for the group for the purpose of evaluation? It sounds like a generic instance made the most sense for this group. DIPs can go to different places
Transfer data	We can upload items for transfer from our desktop to the remote instance For the first test transfer, upload a smaller size file (not video)
AIPs and DIPs	We could use DSpace for the AIPs and the DIPs
Evaluation tool	Without something to compare it to - like another archival management tool, setting up the functional requirements ahead of time may not make the most sense. Hopefully, by the end of the process, we can submit functional requirement as a groups
What are folks looking for?	Looking at the status, seeing the workflow, item/process by process Standardization Centralizing information about the queue Automating some of the normalization for born-digital access copy Making sure you can specify different points in the workflow where you want people to stop and check the process.
Archivematica Sandbox Walkthrough	Lisa walked us through several of the Archivematica tabs (Transfer, Administration, etc.)
What about quality control (Ex. Open Refine)	Would you be able to do Open Refine-style quality control using Archivematica? Most likely, metadata needs to be done before or after Archivematica.
How much work should be done before transferring items to Archivematica?	It depends on what kind of data you are dealing with (Ex. Digitization projects - zipped nested directory structure with archs, pubs, and thumbs; disk images from floppies in a hybrid collection)
How hard is it to keep Archivematica updated? Do you need to reinstall for every release?	It depends on the features that you need for your particular workflow. If you only need features in an earlier version, you can sustain that. Keeping in mind, there may be future releases that incorporate BitCurator scripts. They are both rolled into Ubuntu.

Action Items

check out the slides from Kathy
review the user manual for 1.0 release
Jessica identify the most pertinent slides (SLIDES 48-69)
Ladd will set up accounts for everyone and configure the transfer location so that we can upload items from our local machine
We will all do a transfer test and come up with questions for our next meeting
Melanie will email ContentDM about a test space for using Archivematica
Jessica can research struct-map in regards to disk images
Also take a look at research data module for Archivematica that was developed for University of Alberta