Object and Record Numbers
See record number formats for object records and other record types.
Record Type | Complete | Part A | Part B | Part C | Part D |
Accessioned Object | 2020.1.1-x | yyyy | 1 | 1-x |
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Pending Acquisition | PA.2020.1 | PA | yyyy | 1 |
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Promised Gift | PG2020.1 | PG | yyyy | 1 |
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The year assigned is always the current year, or the year of the legal status change. The numerical sequence is simply chronological based on the next available number. For variations in Part C, see Multi-part Artworks, Portfolios, Accessories, Housings
Record Type | Complete | Part A | Part B | Part C | Part D |
Incoming Loan Record | IL.2020.1 | IL | yyyy | 1 |
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Outgoing Loan Record | OL.2020.1 | OL | yyyy | 1 |
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Exhibition Loan Object | X.2020.AB.1 | X | yyyy | title abbreviation (xx) | 1 |
Loan Object (not part of temporary exhibition) | L.2020.1 | L | yyyy | 1 |
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For loans, the year assigned might be either the current year or the anticipated year of loan activity. The preference is for the year to communicate the beginning of the loan period, but changes to the loan or exhibition schedule do not require changes to these record numbers.
Record Type | Complete | Part A | Part B | Part C |
Found in Collection | FIC.2010.1 | FIC | yyyy (year found) | 1 |
Property | PR.2023.1 | PR | yyyy | 1 |
Study Collection (i.e. Not Accessioned) | NA.2020.1 | NA | yyyy | 1 |
Instead of legal status change like with permanent collection objects, these numbers should reflect the year the item was received, found, inventoried, or catalogued.
Record Type | Complete | Part A | Part B | Part C |
Incoming Shipment | IS.2020.1 | IS | yyyy | 1 |
Outgoing Shipment | OS.2020.1 | OS. | yyyy | 1 |
The year here should reflect the year of the shipping date, but it does not need to be updated if a shipment is rescheduled in another year.
ID Type | Complete | Part A | Part B | Part C | Part D |
Bibliography Ref. # | RR.2022.1 | RR | yyyy | 1 |
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Conservation | C.2020.1 | C | yyyy | 1 |
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Crates Exhibition | CX.YYYY.XX.1 | CX | YYYY | Exh title abbr (XX) | 1 |
This crate record number is used when creating crates as object records, not for crates as component records.
Alternate Numbers
Add former inventory numbers or references to numbers from previous owners. Select the appropriate description in the table.
Lender’s collection number: numbers of incoming exhibition loans used by lending institutions or collectors
Previous number: number previously used by Blanton during acquisition process, a former loan number, promised gift number, or pending acquisition number
External Collection Number: a donor’s inventory number (this is often a helpful reference in storage where this number is likely to be found on incoming crates and packing)
Legacy Numbers
Descriptions of legacy numbering systems which have been discontinued. Three part numbers denoting accession lots were used through 1976.
U: Accessioned object from an unknown source and lacks provenance.
P: used as prefix for “purchase” through 1976.
G: used as prefix for “gift” through 1976.
Loans prior to 2014-ish were formatted with a number preceding the year, (1.1999, 2.1999, 3.1999).