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Object Department and Object Status

Object Department and Object Status

Nov 11, 2024

Object Department

Department designates at a general level the legal status of objects recorded within the Collection Management System.

This is assigned by a Registrar when a new object is created and updated when it falls into a new status.

  • Inactive: objects with no current activity, retained for record keeping

    • Returned loans

    • Declined acquisitions

    • Deaccessioned objects

  • Non Collection

    • Property and objects that necessitate identification and location information

  • Permanent Collection

    • Accessioned artworks

    • Proposed acquisitions

    • Promised gifts

  • Study Collection

    • Tracked property kept in art storage

  • Temporary Custody

    • Loans

 

Object Status

The object status defines at the most granular level, the legal status of an object and is managed by a Registrar.

Status Type

Scope

(unknown)

system default, do not use

Accessioned

objects accessioned into the collection

Deaccessioned

object deaccessioned from the collection through any method, sale, transfer, gift, etc.

Destroyed

work destroyed either purposefully (for media or reproduced copies) or destroyed beyond conservation efforts to display as desired by artist

Found in collection

object on site with unknown origin, source, or with little or no documentation

Fractional gift

partially gifted artwork which is still primarily owned by the donor, only processed between 2001-2007

Loan

loan for collection display or for exhibition

Not accepted

Proposed gifted acquisition, not accessioned

Not approved

Proposed purchase, not accessioned

Pending

used only for bulk collection processing, such as Cardenas 2022 contractual project

Pending deaccession

work identified for deaccession by curatorial department and is in process of formal deaccession

Promised gift

artwork with pledge agreement from donor to give in the future

Property

Object in Blanton’s jurisdiction, not accessioned

Proposed acquisition

proposed by curators for collection acquisition, not yet accessioned

Returned

loan returned to lender, or potential acquisition returned to donor/source

Sold

non-accessioned object sold to another party

Transfer

non-accessioned object transferred to another institution

Year-end gift

remove, should be accessioned object, or is this to be used instead of proposed acquisition prior to completion?