Object Department and Object Status
Object Department
Department designates at a general level the legal status of objects recorded within the Collection Management System.
This is assigned by a Registrar when a new object is created and updated when it falls into a new status.
- Inactive: objects with no current activity, retained for record keeping
- Returned loans
- Declined acquisitions
- Deaccessioned objects
- Non Collection
- Property and objects that necessitate identification and location information
- Permanent Collection
- Accessioned artworks
- Proposed acquisitions
- Promised gifts
- Study Collection
- Tracked property kept in art storage
- Temporary Custody
- Loans
Object Status
The object status defines at the most granular level, the legal status of an object and is managed by a Registrar.
Status Type | Scope |
(unknown) | system default, do not use |
Accessioned | objects accessioned into the collection |
Deaccessioned | object deaccessioned from the collection through any method, sale, transfer, gift, etc. |
Destroyed | work destroyed either purposefully (for media or reproduced copies) or destroyed beyond conservation efforts to display as desired by artist |
Found in collection | object on site with unknown origin, source, or with little or no documentation |
Fractional gift | partially gifted artwork which is still primarily owned by the donor, only processed between 2001-2007 |
Loan | loan for collection display or for exhibition |
Not accepted | Proposed gifted acquisition, not accessioned |
Not approved | Proposed purchase, not accessioned |
Pending | used only for bulk collection processing, such as Cardenas 2022 contractual project |
Pending deaccession | work identified for deaccession by curatorial department and is in process of formal deaccession |
Promised gift | artwork with pledge agreement from donor to give in the future |
Property | Object in Blanton’s jurisdiction, not accessioned |
Proposed acquisition | proposed by curators for collection acquisition, not yet accessioned |
Returned | loan returned to lender, or potential acquisition returned to donor/source |
Sold | non-accessioned object sold to another party |
Transfer | non-accessioned object transferred to another institution |
Year-end gift | remove, should be accessioned object, or is this to be used instead of proposed acquisition prior to completion? |