Object Department and Object Status
Department designates at a general level the legal status of objects recorded within the Collection Management System.
This is assigned by a Registrar when a new object is created and updated when it falls into a new status.
Department | Includes |
|---|---|
Permanent Collection | Accessioned objects · promised gifts · pending acquisitions |
Study Collection | Property. Objects that are housed in permanent collection storage for access and care, with limited cataloguing, and are not accessioned. |
Non-Collection | Property that needs basic identification and location information. |
Temporary Custody | Incoming loans from other institutions and private lenders |
Inactive | Returned loans · Declined acquisitions · De-accessioned objects– retained for record keeping |
The object status defines at the most granular level, the legal status of an object and is managed by a Registrar.
Status Type | Scope |
(unknown) | System default, do not use. |
Accessioned | Objects accessioned into the permanent collection |
Deaccessioned | Object de-accessioned from the permanent collection through any method, sale, transfer, gift, etc. |
Destroyed | Object or file destroyed either purposefully (for media or reproduced copies) or destroyed beyond conservation and restoration for display as desired by artist. |
Found in collection | Object on site with unknown origin, source, or with little or no documentation. |
Fractional gift | Partially gifted artwork which is still primarily owned by the donor. Changes in law only allowed this method between 2001-2007. |
Loan | Incoming loan for collection display, research, or exhibition. |
Not accepted | Proposed gifted acquisition, but not accessioned. |
Not approved | Proposed purchase, but not accessioned. |
Pending | Used only for bulk collection processing, such as Cardenas 2022 contractual project. |
Pending de-accession | Object formally selected for deaccession by curatorial department. This status is only used after the approval and while in process of preparing for sale, transfer, or other means of disposition, until it is legally out of Blanton custody. |
Promised gift | Object with pledge agreement from donor to give in the future. |
Property | Object in Blanton’s custody, but not accessioned. |
Proposed acquisition | Object proposed by curators for acquisition into permanent or study collection, but not yet accessioned. |
Returned | Incoming loan returned to lender, or potential acquisition returned to donor/source. |
Sold | Property, not an accessioned object, sold to another party. |
Transfer | Property, not an accessioned object, transferred to another institution. |
Year-end gift | remove, should be accessioned object, or is this to be used instead of proposed acquisition prior to completion? |