2016-05-19 Meeting notes

2016-05-19 Meeting notes

Date

May 19, 2016

Attendees

  • @Jessica Wesley Meyerson

  • @Amy Armstrong

  • @Jennifer R Hecker

  • @Beth Dodd

  • @Paloma Graciani Picardo

Agenda

  • Round Robin

  • Sustainability of the Group:

    • Rotating co-facilitation duties?

    • Officers - secretary, outreach & events, etc.?

    • Summer/Fall goals and plans

Discussion items

Item

Notes

Item

Notes

Possible future organization

  • Folks taking ownership over different aspects of the group

  • Thinking about renaming something more broad - "UT Archives Archives" or "Campus Collections" or "Partners in Campus Archives" or "UT Austin Archives Collaborative"

  • Coming together to share goals and potential partnerships

Possible subjects

  • Getting a handle on what everyone is doing

    • What are individual user projects

    • What are the timelines on those projects

    • Talking to

  • Thinking about impact of the reorg for UTLib and others and what that means for campus collection

  • What could we produce in the way of identifying the commonalities:

    • User access

    • Processing workflow and descriptive standards

    • Inventory control & collection management

  • Along these lines:

    • What are doing in common?

    • What we need?

    • What we recommend for the future?

What can we produce this summer

  • Crosswalk everyone initial organization priorities and then mabye we can use those commonalities as the basis for a articulation of need or business

Decisions

  • UT Austin Archives Collaborative

Sharing Documentation

  • Putting all of our stuff in one place

  • Putting the ACMS documentation in one place

  • Identifying what everyone is using for collection mangement:

    • Accessions

    • Description

    • Processing

    • Description

    • Inventory control

    • Stack maintenence

    • Digitization tracking

TARO Best Practices Guide

  • First draft sent out in April with request for feedback - they've received alot of feedback

  • Deadline to submit feedback is June 3rd

  • TARO will be at SSA and TCDL

Action items

  • Jennifer will organize next meeting

  • Jessica send out the collections intersections spreadsheet

  • Paloma share the proposal documentation with members of the UTAAC

  • Everyone fill out spreadsheet

  • Everyone think about summer goals

  • Beth will think about how to schedule moving forward

  • Could Architecture talk about the schema compliance for the group at an upcoming meeting

  • Jessica share the gcal for the group with Beth

Action items