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| Carla | They are currently using AAT, they are currently deciding to adopt something else. They decided to go with ArchivesSpace because members of the Orbis Cascade Alliance are using AS. They are engaging in a pilot this year - 4 to 6 members are going to start using AS without any training. The pilot members will start using AS and along the way they will create documentation for later adoption by all members of the allliance They are not going to be official members, though, which means that they won't be receiving the documentation from AS Esther: Did they talk about the migration process? Well because they were using AT, it was another reason to go with AS Orbis Cascade members pay a fee for Orbis to host multiple instances of AS
Carla added to the Resources section of the wiki, NWDA draft of the cost of receiving the AS service (software and training through Orbis Cascade)
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| Jessi | She did a search for institutions associated with Archivist Toolkit (AT) and AtoM. 2 out of 3 responses had previously used Archivematica (Possibly worth a follow-up. Since Archivematica isn't meant for archival description management, they may have convinced themselves that Artefactual didn't offer the right tools without actually testing its ArchivesSpace (AS) equivalent) 1 had used AT so AS was the natural step forward Jessi listed quotes from respondents are in the Resources section of the wiki (see links to pages above) No responses from folks that are using AS as a nonmember - but members' impressions are that AS/Lyrasis would work well with non-members Jessi thinks that ArchivesSpace will be an easier sell as far as ADMS because it seems to have a much wider adoption Esther: What about migration issues?
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| Esther and Paloma | Collection maintenance week, Esther and Paloma re-imagined space management - shifting from word docs to excel with formulas for finding available box space more quickly Identifying misplaced or mis-shelved collection materials They are willing to share the new Excel template for the space tracker on the wiki
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| Amy | HRC has a digital archivist position available The position used to be part of Archives & Manuscripts but now the position will report to Digital Collections Librarian, Liz Gushee, and digital initiatives The hiring committee includes Liz Gushee The position closes in February
The major focus of the HRC strategic plan is to make access (both online and onsite) more research friendly and Starting April 1st, HRC will be open all day on Saturday Potentially scaling back project positions and creating more full time positions The Gabriel Garcia Marquez collection project is starting this spring and Daniella will be working on that [Emergent topic of general interest: Cultural heritage as a commodity]
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| Ece | Trying to get faculty to come to the realization that they can't just dump a project on library technical staff - they have to take ownership of that project She performs a lot of translation work between technical staff and content experts Her role is to facilitate relationships between faculty and the libraries to see each other's perspectives in order to build sustainable projects Primary resources haven't been part of this discussion but controlled vocabularies and metadata have Building Portal - Global Middle Ages, medieval history portal which has raised questions: how do you organize the information online how to do preserve what's created how do you document complexity how do you describe scholarly resources created for digital spaces
Ece will have another year to work on the project Ece will send the link to summary report based on recent digital scholarship survey/also May symposium on digital scholarship in medieval studies
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| Evelina | Working on huge processing project Doing an archives presentation for lawyers from all over the country currently in town for a conference Digitization of the collection is ongoing and Evelina will preview the new site during the presentation
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| Carla | |
| Jessi | Jessi is working on digital projects for university archives She wants to coordinate digital projects for classroom use She wants to improve the online presence of university archives records and projects online Document what the scope of the university archives Needs to get a list of priorities for things to digitize - looking at research requests for most frequently requested
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