2015-07-15 Meeting notes ADWG

Date

15 Jul 2015

Attendees

Goals

HOUSEKEEPING
- Overview of charter and goals
- Meeting time - as semesters change so do reference schedules, and work schedules more generally (kids in camp, etc) so it might be time to reevaluate our meeting time
- 2015-2016 Activities
  - Round-robin campus repository visits - Jennifer Hecker suggested archival repositories on campus might take turns hosting brown bag lunches. We might discuss as a group how we could incorporate this into ADWG semester scheduling OR whether folks prefer for this to be a separate event so that there are two distinct opportunities for archives folks to get together each month
  - Archives Lab: We could designate every other meeting as a lab day for exploring tools - inspired by the Islandora User group on campus that currently hosts open lab on Fridays from 2-4. We could do something like this to look at tools/scripts for migration and data clean-up relevant to archives
  - Possible campus archives-outreach event: Could be a walk up archives clinic for students and faculty, could be an archives scavenger hunt (gamifying the archives), could be a combined exhibit highlighting items from each repository around a particular, timely theme, could be an ADWG sponsored event during Archives Week in October, lots of possibilities (Relatedly, ACT will soon begin planning the 2016 Austin Archives Bazaar for next October.)
- Fall speaker line-up - we've got several months of speaker slots to fill coming up, here's few off the top of my head:
  - UT Faculty It might be great to put together a faculty panel from different departments that currently use or are interested in using primary resources in their courses
    - Charlotte Nunes - CLIR Fellow at Southwestern in Georgetown, Texas
      - using archival material for undergraduate research
    - Ann Sedivich - Queering the archive, English/Rhetoric
    - Tanya Clement - making archival material available for digital humanities work
  - Creators of tools that you are interested in using to clean-up archival data
  - Adam Rabinowitz & Jennifer Hecker talking about crowdsourcing archival metadata
  - Peter Chan - Digital Archivist at Stanford, he could provide demo of and updates on the e-pADD project
  - Xeac project

ROUND-ROBIN UPDATES

Discussion items

Item	Who	Notes
Introductions	Everyone	Abby Adams - Digital Archivist, HRC Beth Dodd - Architecture & Planning Library, Alexander Architecture Archive Paloma Graciani Esther Kirchner Amy
Meeting time	Everyone	Possibly 9-10:30am on Wednesdays We might also try 11-12:30 where it could be a lunch Having a time/day set aside weekly and the working groups could rotate The groups we are thinking about using in the rotation: Islandora User Group Digipres ADWG Brown Bag
Activities for 2015-2016	Everyone	Archives Week Personal Digital Archiving Workshop Linking archival description to PDA Contact the SAA-Student Chapter officers about Archives Week have focused meetings (one on policy or several meetings on policy)
Speakers		Faculty panel GEMS - it's important for our administrators to know we are meeting, for us to have a visual presence Feeling across the libraries - push for more partnerships - if they know what's going on Jennifer: working on a collections page UT Libraries Other Collections
Action Items		Discuss with Jen Swanda what we can do to change the collection page on the main website Google form - Doodle poll
Round Robins		Beth: Lots of change going on so it is an opportunity for everyone to speak up and try and have There is a GEMS page that the department of Rhetoric uses - we should look at that UGS (content owner) Highest level of archival description - for a new freshman coming in, how do they find us - archivists can't even find ourselves There was a leadership meeting with Dr. Haricombe and "purposeful pathways" have been established 8 action teams DAMS team partnerships special collections within ut libraries gifts policy what to keep on the 40 acres (master campus facility plan) digital scholarship open access policy ADWG is a good avenue for strengthening those partnerships At Battle Hall, they had a vacancy that was expanded into Head Librarian but that was a failed search so they decided instead to reframe Humanities Librarian for Architecture and Planning Librarian - hopeful to move into the fall semester with a full staff Katie will be interviewing for that position next Wednesday Beth feels positive about what's coming up in the fall semester Interested in EAD3 UT Libraries has a new digital archivist and she starts July27th will be working with Ashley on digital deed of gift (digital donations, informed consent about storing things in the cloud) Carla Christian, Head Archivist, is leaving and will be head of special collections at University of Houston Kelley left and is now at HRC Kent will also be leaving soon Benson will be hosting a Mosaic intern Jennifer TARO Kick-off Meeting tomorrrow Danielle Plummer took a different job and will not be taking the Project Manager position Jodi Allison-Bunnel from NDWA will be there to discuss Adam Rabinowitz - Classics - crowdsourcing metadata, will be a DPOCH proposal (TARL Diaries, Battle postcards) feeding that metadata back into the repository Amy They just released 22,000 images open access - they've been working on that project for a long time (REVEAL project - material they believe to be int he public donation) Project archivist to work on the Ben Bradley papers - LAII Every time there is a new position at the Ransom Center it is being reframed They received a grant for the audio survey (MediaRivers, MediaScore) and they will be hiring someone to do that survey Esther We've got a lot of finding aids are in word format in finding aids masters directions with other stuff They've been reviewing it letter by letter and seeing what content is located there It will be an ongoing thing Paloma They are both working 20% Understanding what legacy data we have and what needs to be done/what resources required to do the migration Trying to figure out how our existing data will migrate into the system Beth The AMCS proposal acms_pilot_proposal_final.docx should be on the radar for the GEMS

Action items

Think about the schedules fall and see if we can do that, everyone think about fall logistics, Google form
look at the logistics of arranging an EAD3 workshop
Make a list of possible speakers
Talk to Abby about storage options on campus