2014-04-23 Meeting Notes DPIG

DPN update

Ladd

• DPN now has 2 employees: president and CIO Sandy Payette from Cornell/Fedora/DuraSpace

• Local DPN news:

  • name for UT node - Texas Preservation Node

  • TDL working w/ TACC and UT Libraries on front end of DPN

  • node ingest testing this summer, followed by more rigorous testing in fall, with plans for early 2015 soft rollout

  • Costs to be developed over the year (likely not cheap at outset).

update

Sydney

• VRC collection (70K+ items) move from Liberal Arts to UT Libraries Islandora system.  

  • Mapping done, working on look and feel of cataloging tool, prepping data records for migration.  

  • Public facing interface will follow.

update

Lisa

• Lisa's position differs from Gabby's previous role at HRC - Lisa is working with born-digital materials only. 

• HRC updates: new director, big changes coming. 

• Current projects:

  • Working on establishing new preservation, access, and management system

  • Rehousing physical born-digital materials

  • redoing donor forms

  • email preservation project

  • TSLAC grant, TBD, to address accessibility of HRC materials (includes 3D printing)

update

Jennifer H.

assisting with VRC project, DSpace 4 upgrade

update

Colleen

• DSpace 4 project in progress, on pause until webmaster position filled. 

• MCS batch process improvements - new workflow forthcoming in the next month. 

  • New guideline: 100 or more files (even in one item) is a batch

  • Working up new documentation for batch metadata editing

• Collaborating with TACC and ITS on data management at UT

• TDL working group prototyping a (data management?) tool for TDL members (forthcoming).

update

Melanie

• Refined local metadata guidelines for CONTENTdm

• UT Law Yearbooks 1960-1965 will be publicly available via our CONTENTdm site by the end of semester

• Software developer hiring status - cancelled position w/ plans to repost late summer; contracting w/ former developer in the meantime. 

• Digital projects will slow down over summer in context of staffing changes and workspace renovations.

update

Jennifer L.

• Marisa Mendez Brady's APL project ongoing

• How to acquire and transfer course materials to library - culling inappropriate files.  Ben Chang and Wendy Martin working on culling and developing material appraisal/culling guidelines

• Hiring metadata librarian - posting sometime in May; Hiring a digital archivist, late summer.

update

Brent

• Wrapping up pilot project - year long digitization/DSpace project 

• Updating DSpace metadata input forms and scripting for output  

• Looking to upgrade to Dspace 4

update

Esther

• Hoping to work towards use of Archivists’ Toolkit at Briscoe

  • currently using Excel to EAD tool w/ macros as a stop gap solution

  • Archivists' Toolkit looks to be a workable stepping stone towards archival management system of the future

update

Jessica

• Campus efforts towards web archiving policies (w/ Mary Rose Hightower-Coyle & Jenn Coast)

• Working with math archivist to archive content from Editorial Manager application

• GLIFOS batch edit tool in development. Folklore recordings/takedown policies/ethnomusicology collaboration

• UT Communications recently transferred born-digital video on DV tape and external hard drives - interesting new type of project which will yield new documentation, for anyone interested

• Webmaster position still pending; project management position for specific digitization project forthcoming

Discovery Garden updates

Ladd 

• One sole-source Discovery Garden contract approved for Briscoe - Indigenous Language Archive

• CTL learning object repository in progress

Archivematica working group

Ladd, Lisa, Jennifer, Kathy

• Archivematica sandbox status:  Installed on Amazon, looking for smallish group to test it in a 6-8 week timeframe. UT Libraries interested in hosting it if it works for many of us.

• Architecture/Planning Library is interested in being involved in testing.

• Archivematica documentation is hard to follow. Install and use are pretty straightforward; configuration is the labor-intensive. Check list-serv for tips on format prefs, connecting to CONTENTdm, etc.

Porter's visit

Jessica

Porter Olsen (of Bit Curator) will be here on 5/21-22, giving talk on 5/22 in iSchool - announcement forthcoming.

Campus cloud storage

Ladd

• Campus is moving towards Amazon as cloud strategy (ISO, etc, are on board)

• Amazon standards/compliance exceeds UT data center reqs

• Ladd has 6 mo. Amazon test bed

Campus streaming services

Ladd

• On campus committee for streaming strategies

• UT Libraries volunteer to host video-on-demand for campus, w/ campus help

  • UT Libraries has manager for captioning service in place

• Wowza and Avalon media - also testing in Amazon soon