Intro to Study Hall format

Melanie

Housekeeping

Melanie

• The Outlook invite for the meeting was suggested as a way to get organized - was it useful?

  • the majority of attendees did find it helpful

• Next month is the last meeting of the semester - 

  • Do we want to do anything special for that meeting?

  • Do we have any special goals for that meeting? 

  • Things we want to shore up or have ready for January?

Recap on digital scholarship

Melanie/Jennifer

• There have been 2 campus-wide gatherings

• They pulled together representatives from groups inside the libraries doing related work

• The TX DH Consortium is working on fleshing out their website - the area where you can make a profile with projects and special interests so that people can find each other and connect

• Next TX DH Consortium will be in Arlington in April 2015

• UT-wide meetings have been informal - conversation, getting people subscribed to the UT-DH listserv

  • a couple of projects have already come out of that - possible grant proposals

  • the meetings have been advertised on campus but have also pulled in some folks from outside of campus

  • At least one grant opportunity could be coming up in the future

• The TX DH consortium list would be a good place to push the interinstitutional conversation around DH

• Last session there was a discussion about combining DP questions in the DH survey with Jennifer and Ece

  • They surveyed the UTLib group about the survey and identified DH projects/relationships that were preexisting

  • Also concerns about giving the impression that the survey implies immediate action on DH on campus, which would not have been accurate

Environmental Scan of Complex Objects on Campus

Melanie/Katie/Jennifer/Adam

• Thinking about the best way to do this

• Surveys introduce the following issues:

  • response rate

  • promises/expectation management

  • people feel obligated to answer even if the available responses do not describe their practice

• Perhaps the environmental scan should be more like interviews or focus groups

• People may not call what they do "digital humanities," interviewers may be able to draw out better info than a survey

• Can look to bibliographers for information on who's doing what, but relationships between bibliographers and departments vary widely- need to ID relationships

• Interviews would allow us to build relationships

• How closely related are these two efforts

• It sounds like these two efforts should be different

• Adam feels that perhaps one way to go about it is to focus the scan on specific departments with stakeholders already present in this group (archaeology, architecture & art history)

• Should we strive for a wider, more representative campus sample initially (e.g. Natural Science, Geoscience folks)? 

• Katie suggested that for natural sciences or engineering, the bibliographers might be able to provide a contact

• Jennifer suggests a phased approach to the scan 

  • Where we take what we learned from the 3 groups and then be able to show some progress for people in the problem

• The phased approach also manages the scale for the environmental scan and the case studies

• Natural & Geo Sciences CDO preservation - 

  • Is it even an issue for them?

  • Do they know they have a problem?

  • Contacts for Natural & Geo Sciences:

    • David Flaxbart at the Chemistry Library

    • Roxanne Bogucka at the Life Science Library

    • Kamran in the DAMS group - Associate Dean for Natural Sciences ?

    • Dennis Trombatore at the Geology Library

• Melanie feels that this environmental scan will also be useful for the Digital Curation Implementation Team at UT Libraries

Figuring out how to break down the environmental scan?

• Faculty only? (initial narrow scope while we recognize students and staff likely have CDO needs, too)

• Number of faculty per unit/dept

• How many people should be in the unit-based teams? 2?

• Roles on a team

  • interviewer (information science) - thinking about involving the iSchool

    • Pat Galloway - translator between archiving and archaeology

      • leveraging the Digital Archives class or capstone

      • Digital archiving class is set for Spring semester

      • capstone proposals are due in December

      • students could be involved but we would need to know exactly what we needed them to do

    • Diane Bailey - information professionals at work

  • domain/content specialist (Ex. Adam, Katie, Sydney) to serve as translator

• Tasks

  • IRB approval if we are going to publish anything or present any results

  • Transcription and coding

  • Interview Questions

    • Add 2 interview questions to wiki for semi-structured interview

• What do want to outcomes to be

  • summary report

    • identifying patterns - common needs

    • unexpected

    • matching faculty needs to services we already provide on campus/matching competencies

  • workshop

  • grant scoping - coming up with ideas for ideas

  • recommendations for services

  • thinking about this as a research initiative

    • communities of practice

      • what people are doing

      • what we've got

      • were there is overlap

Short description of what we are doing

• Complex Digital Objects - give examples and define terms

• Environmental scan of what CDOs mean in the context of Art, Architecture, and Archaeology

  • identify issues common to all

  • how they are using, managing, and preserving those things

• One faculty and one staff per unit for the interviews = total of 6 interviews

• As far as the relationship between the group (with an identity as group) and the campus, we are all here representing our respective institutions - we are not representing ourselves as a group

Round Robin

• Jennifer/Melanie

  • Their will be a DCMI overview that is UT Lib specific and then maybe we should open it up to campus

  • Perhaps getting people on campus that attended DCMI to share their notes in a central location

  • Jennifer made some connections with folks to DPLA and she's thinking about crowd-sourced metadata and how to bring that in to the cataloging world

• Adam

  • His group did a paper on the automated metadata extraction and it is up on the conference website - he is interested in feedback from the library perspective

• EVENT NOTE:

  • Maria Esteva Archival modeling presentation tomorrow

• Maryrose

  • The EDMS process is ramping up and the timeline for implementation has accelerated (target date spring 2015)

  • The extent to which this is used for other reasons other than admininstrative services is yet unknown

  • Documentum, Al Fresco

  • Maryrose is looking at Digital Asset Management components in those systems

  • content management interoperability standards - how to get the systems to talk to each other when long-term preservation is required

  • IMPR wiki [ADD LINK]

    • Legacy systems being retired from the mainframe

    • Continuing education will be the first case

    • plans to build out similar wiki for campus web archiving info
      
      

Melanie

• To hit all the individual Round Robin updates - we might try to alternate one month round robin, one month working group

Adam

• He put together an archaeology group that is meeting on October 30th on managing digital objects, defining and requesting resources

• Adam will float the CDO project to that archaeology group and see who might be interested in participating (as interviewee or otherwise)

• Ladd will be attending

• Adam can get a sense of the range of folks doing their thing

• RTI

  • It was easy to get a large group together to discuss those issues