Portfolios
Complete portfolios should be fully catalogued to record each item, including any container and front matter.
Link related objects with a portfolio parent/child relationship. The first 0# will be the parent (typically the folio/container) and all front matter, and prints will be the portfolio children.
Extended Cataloguing
Cataloguing procedures for new acquisitions and additional “back” cataloguing for previously accessioned portfolios.
Field | Value | Scope |
|---|---|---|
Object Number (included art prints/drawings) | 2025.#.1 (2025.#.1-x for the art series) | no longer using 1/x convention, just series number. When possible for new acquisitions, curatorial should determine print order to align with object number. Previously accessioned objects cannot be renumbered to align with a portfolio order |
Object Number (portfolio container and front matter) | Use series number 0 and additional part numbers a-x for multiple pieces
| any container produced by artist and publisher to contain the portfolio set, continue numbering 0 parts for front matter, including title sheets, publication info, list of participating artists, etc Items with two sides will be catalogued with two part numbers wherever it falls in the sequence, create a component record for each side as “part of object” |
Object Type | container/case/envelope/etc | folio |
front matter, other ephemera | object type based on evident medium (print, photograph, drawing) | |
Title | Container from the series Title or container from Series Title Title page from… | Use descriptive title standards and include portfolio name |
Legacy Cataloguing
This convention was established as a stopgap to record initial locations of this material during a storage renovation. These legacy components should be deleted when fully catalogued with the new standards.
One object record for each print in the portfolio (as accessioned).
Containers, cases, folios and front matter record as one “accessory” component under the first record.
Field | Value | Scope |
|---|---|---|
Component Type | Accessory |
|
Component Number | ObjectNumber.ACC.1 |
|
Component name | portfolio box and front matter | short description of container and contents |
Item Count | # | total number including containers and content (one case and three sheets: 4) |