Credit By Exam Rollover

Things that are different about CBE Coursefile (Complete documentation on the server at:
\\austin.utexas.edu\disk\reg\Registrar\Course Scheduling\CBE\Credit-by-Exam Instructions.docx):

• never resequenced, no flags, and no cross-listings
• copied from the previous semester, not the previous like semester.
• CCYYS is different. 1 (spring), 5 (summer), and 8 (fall) instead of 2, 6, and 9.

CALENDAR
Requests of each semester's Credit-by-Exam course file normally take place 30 days before the first day of class. Previous calendar dates for each semester request have been as follows:
December 15: To create Spring CBE (January is too busy following break to attempt)
May 1: To create Summer CBE
August 1: To create Fall CBE
Step 1:
Pull up documentation FIRST-there are specific instructions that go along with this, especially regarding Discrepancy
\\austin.utexas.edu\disk\reg\Registrar\Course Scheduling\CBE\Credit-by-Exam Instructions.docx):
Rollover
NRJGROVR - Semester classes rollover. Each semester a new credit-by-exam (CBE) course file is created by copying the CBE course file from the previous CBE semester: Fall (YY8)-copy Summer (YY5); Summer-copy Spring (YY1); Spring-copy Fall. Note that the CCYYS entered into Job Submissions should be the CCYYS of the semester you are creating.
Set 'Yes' for 1) Skip canceled class and 3) Update file 60 switches. NOTE: 5/1/14: Rollover jobgroup includes NRNWROVR, NRNW029K, and NRNWCRSW). When we run for CBE, NRNWROVR runs, but NRNW029K and NRNWCRSW abend. This is expected behavior. NRNWCRSW will be put on hold because NRNW029K abends, and will need to be cancelled by an IT staff member (call/email Jean or Aaron Felipe with job number and name). If NRNWROVR runs successfully, proceed running jobs that follow.
Post-Processing Updates
NRJG0291 – Mark ONE switch to 'Yes': Delete Proposed Topic, which will also update the last-update-ID field on this file. Mark all other switches to 'No'.
(Note: job will abend if other switches marked for CBE. )
Spring and Summer Semesters Only:
Reports – (put here: \\austin.utexas.edu\disk\reg\Registrar\Course Scheduling\CBE\e-files)
\\austin.utexas.edu\disk\reg\Registrar\Course Scheduling\CBE\Credit-by-Exam Instructions.docx
NRJG296 – Report of Entire Course Schedule, with notelines. PDF e-copy to scheduling batch output server. 15-character title should be '{YYs}CBE Crs File'.

• Send e-copy of 296 to CTL and to Students Records (To: Mellanie Patterson, Dalton Hobbs, Margie Martinez Erica Alvarez, and Official Publications (RGOP@). CC: Course scheduling, Student Academic Records and Dan Horgan/Priscilla White Adrian Rocha). Stop here.

Step 2: (Fall Semesters Only)
NRJG029E (Fall ONLY) - CRIN/Course discrepancies for one semester.
Review discrepancy list and make updates via *NRCRSE. Review complete instructions in link above.
\\austin.utexas.edu\disk\reg\Registrar\Course Scheduling\CBE\Credit-by-Exam Instructions.docx
After Discrepancy has been reviewed:
NRNW029o - to oblit classes marked for deletion
NRJG0291 – Mark ONE switch to 'Yes' to delete proposed titles and to update log-on-ID.
NRJG296 – Report of Entire Course Schedule, with notelines. PDF e-copy to scheduling batch output server. 15-character title should be '{YYs}CBE Crs File'. Send an e-copy to Melanie Patterson, Dalton Hobbs, Noe Gonzales, and Official Publications. CC: Course Scheduling, Student Academic Records, and Priscilla White.