All Sections Glossary

LABEL	COLUMN	DATA
CCYYS	A	NUMERIC SEMESTER (CCYY + SEMESTER CODE)
CSN	B	CONSTANT SECTION NUMBER NEVER CHANGES
UNQ	C	UNIQUE NUMBER SUBJECT TO CHANGE BEFORE PUBLISH
FOS	D	FIELD OF STUDY 3-CHARACTER CODE
CNBR	E	COURSE NUMBER (Summer sections begin with Session F,N,S,W)
TPC	F	TOPIC NUMBER (IF NUMBERED TOPIC)
COLL	G	COLLEGE-LEVEL ACADEMIC UNIT CODE
DEPT	H	DEPARTMENT-LEVEL ACADEMIC UNIT CODE
TITLE	I	COURSE SCHEDULE 30-CHARACTER TITLE
CANC	J	CANCELLED SECTION INDICATOR ('D'=Marked for Deletion prior to publication, 'A'=Cancelled after publication, BLANK='Live' section)
INC	K	INCOMPLETE SECTION INDICATOR ('I' OR BLANK)
CORE CODE	L	CORE CODE ASSIGNED TO SECTION BASED ON COURSE INVENTORY AND COURSE RELATIONS
INST NAME	M	INSTRUCTOR (1) NAME
INST EID	N	INSTRUCTOR (1) EID
ANCL	O	ANTICIPATED ENROLLMENT FOR THIS SECTION
CLMT	P	CLOSING LIMIT FOR THIS SECTION
SEATS TKN	Q	CURRENT ENROLLMENT/SEATS TAKEN FOR THIS SECTION
12THDAY	R	12TH CLASS DAY ENROLLMENT FOR THIS SECTION
TOT ANCL	S	TOTAL ANTICIPATED ENROLLMENT FOR ALL RELATED SECTIONS
TOT CLMT	T	TOTAL CLOSING LIMIT FOR ALL RELATED SECTIONS
TOT SEATS TKN	U	TOTAL CURRENT ENROLLMENT/SEATS TAKEN FOR ALL RELATED SECTIONS
TOT 12THDAY	V	TOTAL 12TH DAY ENROLLMENT FOR ALL RELATED SECTIONS
TYPE	W	INSTRUCTION TYPE
MODE	X	INSTRUCTION MODE
PGM CODE	Y	SPECIAL PROGRAM CODE ASSIGNED TO THIS SECTION (I.E., OPTION III CODE)
FLAGS	Z	UGS FLAG(S) ASSIGNED TO THIS SECTION
#XLISTGS	AA	NUMBER OF RELATED SECTIONS
XLISTG INFO	AB	COURSE RELATIONS DETAILS (SAME FOR ALL RELATED SECTIONS IN A GROUP=SORTABLE). CONTAINS: UNIQUE FOS CNBR TOP (RELATIONSHIP TYPE). SSA=SCHEDULE SAME AS, ISA=INVENTORY SAME AS, MS=MULTIPLE SECTION, RS=ROOM SHARE
SM-AS HM	AC	UNIQUE OF HOME SECTION ASSIGNED BY USER FOR SSA AND ISA
M-SEC HM	AD	DEFACTO MASTER UNIQUE ASSIGNED BY SYSTEM FOR MS GROUP
CLASS-SW	AE	CLASS INDICATOR-ENABLES FILTERING BY CLASS vs SECTION
#TL	AF	TOTAL NUMBER OF TIMELINES (MAX=3)
DAYS1	AG	TIMELINE 1 MEETING DAYS (I.E., MWF)
FROM T1	AH	TIMELINE 1 MEETING FROM TIME (I.E., 8:00 AM)
TO T1	AI	TIMELINE 1 MEETING TO TIME (I.E., 9:00 AM)
BLDG1	AJ	TIMELINE 1 MEETING BUILDING (I.E., WEL OR MEZ)
RM1	AK	TIMELINE 1 MEETING ROOM NUMBER (I.E., 2.120 OR B0.102)
CAP1	AL	TIMELINE 1 ROOM CAPACITY (CLMT AND ANCL SHOULD BE = OR > 50% CAP IF GPC)
GPC1	AM	INDICATOR THAT TIMELINE 1 IS SCHEDULED IN A GPC* ('X' OR BLANK)* Consult the 'GPCs By Semester' list for partial control GPC hours
TL NOTES 1	AN	NOTES ASSOCIATED WITH TIMELINE 1
DAYS2	AO	TIMELINE 2 MEETING DAYS (I.E., MWF)
FROM T2	AP	TIMELINE 2 MEETING FROM TIME (I.E., 8:00 AM)
TO T2	AQ	TIMELINE 2 MEETING TO TIME (I.E., 9:00 AM)
BLDG2	AR	TIMELINE 2 MEETING BUILDING (I.E., WEL OR MEZ)
RM2	AS	TIMELINE 2 MEETING ROOM NUMBER (I.E., 2.120 OR B0.102)
CAP2	AT	TIMELINE 2 ROOM CAPACITY (CLMT AND ANCL SHOULD BE = OR > 50% CAP IF GPC)
GPC2	AU	INDICATOR THAT TIMELINE 1 IS SCHEDULED IN A GPC* ('X' OR BLANK)* Consult the 'GPCs By Semester' list for partial control GPC hours
TL NOTES 2	AV	NOTES ASSOCIATED WITH TIMELINE 2
DAYS3	AW	TIMELINE 3 MEETING DAYS (I.E., MWF)
FROM T3	AX	TIMELINE 3 MEETING FROM TIME (I.E., 8:00 AM)
TO T3	AY	TIMELINE 3 MEETING TO TIME (I.E., 9:00 AM)
BLDG3	AZ	TIMELINE 3 MEETING BUILDING (I.E., WEL OR MEZ)
RM3	BA	TIMELINE 3 MEETING ROOM NUMBER (I.E., 2.120 OR B0.102)
CAP3	BB	TIMELINE 3 ROOM CAPACITY (CLMT AND ANCL SHOULD BE = OR > 50% CAP)
GPC3	BC	INDICATOR THAT TIMELINE 1 IS SCHEDULED IN A GPC* ('X' OR BLANK)* Consult the 'GPCs By Semester' list for partial control GPC hours
TL NOTES 3	BD	NOTES ASSOCIATED WITH TIMELINE 3
STD1	BE	STANDARD STATEMENT 1 INDICATOR (Hour(s) to be arranged.)
STD2	BF	STANDARD STATEMENT 2 INDICATOR (Deprecated: Historical use only)
STD3	BG	STANDARD STATEMENT 3 INDICATOR (Restricted to students registered under Plan II for the BA degree.)
STD4	BH	STANDARD STATEMENT 4 INDICATOR (Deprecated: Historical use only)
STD5	BI	STANDARD STATEMENT 5 INDICATOR (Laboratory hour(s) to be arranged.)
STD6	BJ	STANDARD STATEMENT 6 INDICATOR (Deprecated: Historical use only)
STD7	BK	STANDARD STATEMENT 7 INDICATOR (Deprecated: Historical use only)
STD8	BL	STANDARD STATEMENT 8 INDICATOR (Designed to accommodate 35 or fewer students.)
STD9	BM	STANDARD STATEMENT 9 INDICATOR (Designed to accommodate 100 or more students.)
STD10	BN	STANDARD STATEMENT 10 INDICATOR (Additional hour(s) to be arranged.)
STD11	BO	STANDARD STATEMENT 11 INDICATOR MUST BE SUPPORTED BY INVENTORY (Offered on the letter grade basis only.)
STD12	BP	STANDARD STATEMENT 12 INDICATOR MUST BE SUPPORTED BY INVENTORY (Offered on the credit/no credit basis only.)
STD13	BQ	STANDARD STATEMENT 13 INDICATOR (Restricted enrollment; contact the department for permission to register for this class.)
STD14	BR	STANDARD STATEMENT 14 INDICATOR MUST BE SUPPORTED BY INVENTORY (Offered on the pass/fail basis only.)
STD15	BS	STANDARD STATEMENT 15 INDICATOR (Deprecated: Historical use only)
STD16	BT	STANDARD STATEMENT 16 INDICATOR {}TOPICS COURSE INDICATOR{} (Course number may be repeated for credit when the topics vary.)
STD17	BU	STANDARD STATEMENT 17 INDICATOR (In addition to the lecture, students must register for a laboratory/discussion section listed below.)
STD18	BV	STANDARD STATEMENT 18 INDICATOR REPEATABLE NON-TOPICS COURSE(May be repeated for credit.)
SCH COMM	BW	COMMENTS FROM SCHEDULING TO DEPARTMENT INDICATOR
DEPT COMM	BX	COMMENTS FROM DEPT TO SCHEDULING INDICATOR
LUPD T	BY	LAST UPDATE TIME
LUPF ID	BZ	LAST UPDATER ID
DATA CHECK	CA	DATA EXPORTED SUCCESSFULLY

Course Scheduling Glossary of Terms

Advance Copy	A PDF of the finalized course schedule is posted in Canvas prior to online publication as an 'advance copy' of the Online Course Schedule. Published during Final Review Phase. See also: Course Schedule Update (CSU), Post Production
Advising Information	The Office of the Registrar publishes advising notes, locations, and major codes as part of online Course Schedule publication, under the 'Advising >' section of the Course Schedule. At the start of original phase, review your published advising information and submit any changes to the Course Scheduling Production team. Timing: Original Phase
All Sections Report	Tab-Delimited text download available in Class Manager that shows all sections scheduled for a department or field of study. All Sections reports are posted in Canvas periodically by the Course Scheduling Production team as a record of the course schedule on that date. See also: Class Manager, How to Run My Section Report for Departments, All Sections Glossary
Allocation	The maximum number of general-purpose classrooms (GPCs) that each academic unit may request per standard timeline during prime scheduling hours as part of Original Phase. Allocation is posted to Canvas at the start of Original Phase. Allocation is only enforced during Original Phase for long semesters. Timing: Original Phase See also: General Purpose Classrooms (GPCs), GPC Allocation List
Anticipated Enrollment	Actual anticipated number of students expected to enroll in each section, based on projected student demand. REQUIRED information.
Attributes	Room features and general media availability in GPCs. Department schedulers can request specific attributes for their GPC assignments during Original Phase. Attributes for each class can be found on the GPC list for each semester, and specific media is listed on the Technology Classroom Database.
Automated Scheduling	Bulk assignment of GPCs based on requests, assignment methodology, and availability. Classes not assigned a GPC automatically are assigned manually by the Course Scheduling Production team, if possible. Timing: Between Original and Chair Proof.
Back-to-Back (Btb, b2b)	Series of classes meeting consecutively with the same instructor. We attempt to honor back-to-back requests by keeping classes in close proximity when assigning GPCs. Indicate via timeline notes in Class Manager using the CSN of the corresponding sections. Example: b2b 108661-4 Timing: Original Phase
Topics Course	Topics courses allow for varying content (topics) within a general subject area, and are repeatable (for degree audit purposes) when the topic (title) varies. Unnumbered topics exist only in the Course Schedule; not Course Inventory. Changing the title of an unnumbered topic creates a new course that, by default, students can take and get credit for both the old and new topic. If offering an unnumbered topic that has been offered before, always offer it under the exact same title for this reason. Use the Degree Audit Topic Title Inventory to research previous offered unnumbered topic titles, and the Topic Title picker in scheduling systems to apply previously offered titles to the section. Do not offer unnumbered topics in the Course Schedule with the same title as the base topic title in your Course Inventory. See also: Numbered Topics, Unnumbered Topics
Canvas	Reports and memos are published in Canvas throughout the production process for departmental schedulers to use, as well as a variety of training resources for departmental schedulers. https://utexas.instructure.com/
CCYYS or YYS	Shorthand abbreviation for specific semester CCYYS: century, century, year, year, semester YYS: year, year, semester Semester: 2 = Spring, 6 = Summer, and 9 = Fall. Ex., 20172 or 172 is Spring 2017
Census Date	Date when institutional reporting captures enrollment to report to the Texas Higher Education Coordinating Board. We use census date enrollment numbers to set the anticipated enrollment for the next 'like' semester. In fall and spring semesters, the 12^th class day is the official census day; In summer, the 4^th class day of each summer session is the official census day.
Chair Proof	The second phase of course scheduling and final opportunity for departments to review and edit their class offerings, and review classroom assignments prior to online publication. Changes to GPC timelines require calling or emailing the scheduling office during this phase, and Course Inventory changes have been applied to the Course Schedule. For more information on steps to take during this phase, see the User Guide.
Class Manager	System used to schedule classes during production of the Course Schedule. Users have two "update" access periods, Original and Chair Proof, in which they can edit classes for a future semester using the Class Manager System. Authorized users are able to view and download class offerings via Class Manager at all times. See also: Original Phase, Chair Proof Phase https://utdirect.utexas.edu/apps/course/cm/scheduling/
'Class meets' Dates	Class meeting dates that do not conform to the academic calendar (i.e., does not begin week of first class day and ends week of last class day). GPCs will not be assigned to these classes. Classes are subject to review as well as state/federal/institutional policies and rules, and carry additional departmental responsibilities and implications. See: Classes that Do Not conform to the Academic Calendar.
Closing limit	Maximum number of student seats needed for a class. Departments can manipulate closing limits after the Course Schedule is published online for registration purposes. Throughout the production process, keep the closing limit equal to the anticipated seats needed based on student demand. Do not set closing limits based on the desired GPC's capacity. See also: Fifty Percent Rule
Constant Section Number (CSN)	This six-digit number is assigned to each class as it is created and never changes. Use CSN to track your classes during production phases. (Unique numbers change multiple times throughout the scheduling process due to resequencing of the Course Schedule.) See also: Unique Numbers
Contact Hours	Number of hours required for a class to meet. Contact hours include lecture and laboratory hours. Contact hours are set in Course Inventory and reported to the Texas Higher Education Coordinating Board. Consult your Course Inventory for more information. See also: Meeting Statement
Course Analysis and Enrollment Report (CAER)	Seats counts by registration period for classes offered in the previous "like" semester. Use this report as a tool to plan enrollment for future semesters.
Course Number	A number assigned in Course Inventory used as part of a course ID (field of study, course number, topic number-if applicable).
Course Relations	Different courses meeting together in the same room at the same time for the first timeline require a course relationship in the Course Schedule. There are four types of course relationships: Inventory Same-as, Schedule Same-as, Multiple Section, and Room Share. A HOME department must also be indicated in Inventory Same-as and Schedule Same-as relationships. See also: Home Section, Course Relations Definitions (link when posted)
Course Schedule Update Form (CSU)	System used to make late changes after production of the Course Schedule. Users create request forms that route through workflow chain-of-command approval before being applied to the online Course Schedule. Used in post-production (after final review phase).
Departmental Classrooms	Classrooms controlled by academic units. The Office of the Registrar does not oversee the scheduling of these rooms. Departments are responsible for all scheduling issues in these rooms.
Department Comments	Department notes to our office during Course Schedule production. Monitor during Class Manager update access periods for outstanding issues. Used during Original and Chair Proof phases.
Distributed and Returned Drafts	The 'Distributed' draft report of the Course Schedule is a snapshot of the entire course schedule in its current state, prior to departmental edits/requests. The 'Returned' draft report of the Course Schedule is a snapshot of the entire Course Schedule after departmental edits/requests are made. Used during: Chair Proof Phase, Original Phase
Duplicate Sections	Duplicate sections are two or more sections of the same course that are exactly the same. (Same timeline, instructor, notelines, etc.) Duplicate sections are deleted prior to publication of the online Course Schedule. Do not use duplicate sections in the Course Schedule as a work-around to limitations of downstream systems such as Canvas or FaSET. Report and work with the administrators of those systems to address those issues directly. See also: Chair Proof Phase, User Guide (for more information about sections that are subject to deletion)
Faculty and Student Electronic Tracking (FaSET)	The FaSET system is managed by institutional reporting (IRRIS; formerly IMA). Departments report additional course and instructor information in this system. Data collected is reported to the Texas Higher Education Coordinating Board. Changes to instructors should be made in FaSET, not via CSU, while FaSET is open for updates. https://utdirect.utexas.edu/oir/fasttrack/index.WBX
Field of Study (FOS)	Abbreviation identifying the field of study for a course. FOS is part of the course ID (FOS, course number, topic number-if applicable).
Fifty Percent Rule	GPCs are assigned to classes that intend to fill a minimum 50% of seats in the room. It your responsibility to request appropriately sized rooms for classes. GPCs can be assigned by request that fill less than 50% of the capacity during the preferential request period, one week prior to first class day for a semester.
Final Review	Last phase of Course Schedule production; an advance copy of the Course Schedule is distributed to users for review prior to publication of the Online Course Schedule (OCS). Late changes from this point must be submitted via the CSU system and route through chain-of-command workflow approval before being applied in the online Course Schedule. See also: Advance Copy, Course Schedule Update (CSU)
Flags (Core Curriculum Flags)	Maintained by UGS, Skills and Experience flags indicate that a course fulfills certain degree requirements. Flagged courses are identified via the Course Schedule. Flag corrections after Course Schedule publication require cancelling then re-adding the section(s) in question. For more information/questions about flags: https://ugs.utexas.edu/flags
General Purpose Classrooms (GPC)	Classrooms centrally scheduled by the Office of the Registrar for university use. Lists of GPCs by semester are available online on the Room Scheduling page of the Office of the Registrar website. See also: Allocation, Fifty Percent Rule
Grading mode	Grading option students will be given when registering for a class: student option (students can select from all applicable choices), letter grade only; pass/fail, or credit/no credit. These options are set in Course Inventory, and cannot vary via the Course Schedule.
Home Section	Academic unit responsible for a class with 'same-as' course relations in the Course Schedule. Required. 'Home' scheduler responsible for all coordination across departments. See also: Inventory Same-As, Schedule Same-As, Course Relations
Headnotes / Registration Rules	Department contact information and notes about registering for classes as part of Course Schedule publication. Headnotes are published on the Office of the Registrar website under the 'Registration Rules' section of the online Course Schedule. Review your published headnote information and submit any changes to our office by the update deadline.
Instruction Type	Type of instruction that the class will be offered under: Organized or Individual. Required. Categorized in FaSET as either Organized or Individual Instruction. Instruction type impacts various systems across campus including FaSET, the university course schedule, grade processing, the Center for Teaching and Learning, Canvas, and Course-Instructor Survey. Instructor information is held on the Course Schedule only for Organized classes due to FERPA. See also: Instruction Type and Mode Definitions
Instruction Mode	Method in which instruction will be delivered to students. Required. Categorized in FaSET as either Distance Education or not. See also: Instruction Type and Mode Definitions
Inventory (Course Inventory)	Courses that can be offered at the University. Reported to the Texas Higher Education Coordinating Board (THECB) each year. Official Publications in the Office of the Registrar facilitates and oversees the management of University Course Inventory, and all classes offered at the University must be consistent with Course Inventory.
Inventory Statements	Course descriptions, meeting statements, same-as information, and prerequisites for all courses can be viewed in the Course Inventory Management system, *NRCRIN, and the University catalogs.
Inventory Same-as	Courses that satisfy the same degree requirements for degree audit purposes per Course Inventory. A home section must be designated in the Course Schedule for all same-as relationships. See also: Home Section
Incomplete Classes	Sections set up with incomplete information in the Course Schedule. Examples: instruction type/mode blank, closing limit set to zero, title of unnumbered topic unchanged from Course Inventory. Subject to deletion.
Irregular Program Codes	Special program, usually with a different (non-formula-funded) funding structure, for a class. Must be designated via the Course Schedule for each individual section to which it applies. Once applied in the Course Schedule, only students in the special program will be able to register for the section. These classes will not be assigned GPCs.
Listing Page	The first page users see when logging into Class Manager. It lists all the fields of study, course numbers, uniques/CSN, and instructors for which the user is authorized. Icons listed next to a unique/CSN indicate whether the class has cross-listings, production comments, or incomplete information. Users can add a new class from the listing page. Users can also order a My Sections and My Incomplete Sections excel spreadsheets of all of the classes in the fields of study for which the user is authorized from the listing page.
Log Record	Changes made to the Course Schedule can be viewed in the log record available via the Class Manager system. Log records are located at the bottom of each class detail page. Users can search all logs using the log search link located on the listing page.
Manual Scheduling	Classes not assigned GPCs during automated scheduling are assigned manually by the Course Schedule Production team, is possible. Staff assign rooms based on requests, assignment methodology, and availability. Occurs between Original and Chair Proof Phases, and after the automated scheduling process.
Meeting Statement	Minimum number of hours a week a class is to meet in a semester. This information is indicated in Course Inventory. See also: Contact Hours
Multiple Section	Related classes that are the exact same course that meet together at the same primary time (first timeline), with each section in the group having its own secondary time.
Non-Inventory Notelines	Statements not in Course Inventory entered for publication in the Course Schedule. Displayed under 'Notelines' in Class Manager. Non-inventory notelines can be requested by departments through production comments or via CSU in post-production, are limited in nature, and subject to review/standards/edits by our office.
Numbered topics	Numbered topics associated with a particular topics course ID. These inherit attributes from their base topic course. See also: Base Topics Course, Unnumbered Topics
Official Publications	Office of the Registrar unit that facilitates and oversees management/maintenance of the university Course Inventory and Catalogs.
Original Phase	First phase of Course Schedule production. A copy of the most recent 'like' semester is 'rolled over' (copied) for departments to edit for their future scheduling needs. Example: The Spring 2016 Course Schedule is copied to create the spring 2017 semester. Key phase to request GPCs, which are initially assigned at the close of this phase. See also: Rollover and User Guide.
Form Referencing	Cross-reference your CSU form with related/contingent/dependent CSU form(s). Example: swap timelines and rooms assign a timeline and room from a cancelled course to one being added To reference a form, leave notes in the 'Additional Notes and Changes' field with the course information (course number and uniques), and CSU form id number. See also: Course Schedule Update (CSU); Paperclipping How-To
Post-production	Course Schedule production is over and the Course Schedule is published. CSU is available for late changes to the Course Schedule. Unique numbers are final. See also: Advance Copy, Course Schedule Update (CSU), Final Review
Preference	Classroom features/locations that are preferred but not necessary. These types of requests are processed after all necessary changes are processed.
Priority (GPC Priority)	Some departments are assigned priority by the Provost's office in certain GPCs on campus. This is not a guarantee of GPC assignment; but is a factor we consider when assigning GPC space. See also: GPC Priority Lists; GPC Assignment Methodology
Production Comments	Notes to you from our office during Course Schedule production. Monitor during Class Manager update access periods for outstanding issues. Sections with unresolved comments at the end of chair phase are deleted. Used during: Original Phase, Chair Proof Phase See: User Guide
Potential cross-listings (field in Class Manager)	Classes requesting the same timeline and room will appear in the potential cross-listings field in Class Manager. Establish course relations by choosing the correct relationship type, move to a different room to avoid a scheduling conflict, or leave as-is during original phase to compete against another class for a GPC assignment. See also: Course Relations
Related Classes	Classes that meet together in the same room at the same time for the first timeline scheduled. Related classes must be assigned a relationship type: Inventory Same-as, Schedule Same-as, Multiple Section, or Room Share. A HOME department must be indicated in Same-as relationships. See also: Course Relations, Home Section, Course Relations Descriptons (link in Canvas)
Restrictions	Statement defining or limiting the student population for a section; this statement begins with "Restricted to." Course schedulers can request to add restrictive statements to the non-inventory notelines of a section in the Course Schedule. These are unenforced text statements only; use the registration system to set up enforced restrictions.
Rollover	We create a future semester by copying the last 'like' semester. Example: fall 2016 is 'rolled-over'/copied to create fall 2017. See also: Find Rollover CSN via Canvas and CM, Original Phase
Room on Hold	Schedulers can place GPCs on hold during post production in order to hold the GPC for a CSU form. Once a room is placed on hold, schedulers have five business days to submit the CSU before the room is released. Search for available GPCs using the Room Scheduling System. See also: Post-production, Final Review, Course Schedule Update (CSU), Room Scheduling System
Room Scheduling System (RSS)	The Room Scheduling System is used to search for available GPCs beginning in Chair Proof phase, through the end of the semester. https://utdirect.utexas.edu/nrrooms/rrs_mm.WBX
Room Share	Related classes that share the same space at the same time but do not satisfy the same degree requirements. For example, an undergraduate class meeting with a graduate class. No home has to be established in a Room Share relationship. See also: Course Relations Descriptions (link in Canvas)
Schedule same-as	Related classes in which one section of a course is ad-hoc designated the same as another course's section in the course schedule. At the time they are offered together in course schedule, the sections satisfy the same degree requirements for degree audit purposes for those particular unique numbers and semester. Establish home. If the long-term intention is for classes to be offered as the same going forward, set up the same-as relationship in your Course Inventory. See also: Home, Inventory Same-As, Course Relations Descriptions (link in Canvas)
Standard Meeting Times	In long semesters, standard meeting times start on the hour on MWF, and every hour and a half on TTh (starting at 8 am). Classes scheduled according to standard meeting times are assigned GPCs before classes with non-standard meeting times, and can be useful to departments in scheduling according to allocation. For specific meeting times, see also: Standard Meeting Days and Times, Summer Scheduling Hours
Standard Statements	Standard statements address: Time commitments Registration restrictions Class size Repeatability of courses Degree requirements Grading modes Some standard statements are permanent (dictated by inventory) and some can be selected on a semester basis via Class Manager and CSU.
Standalone course	Standalone courses cannot vary their title (topic) via the Course Schedule. Standalone courses are reported to THECB, and can be added or retired during the fall inventory update period.
Technology Classroom Database	The Technology Classroom Database is managed by the College of Engineering by request of the university Technology Classroom Committee. This database can be used to search for rooms with specific media requirements. Users can also view the media and attributes of a specific room through this system. https://apps.engr.utexas.edu/classrooms/
Title (course schedule title)	The abbreviated course title appears in the Course Schedule and on student records. All titles should match the title reflected in inventory, unless it is an unnumbered topic. See also: Inventory, Numbered and Unnumbered Topics
Unique Number	The unique number is the section number displayed in the online Course Schedule and on student records. The unique number is subject to change throughout the Course Scheduling production process. When referring to classes during production, departments should always reference Constant Section Numbers (CSNs) as these numbers never change. See also: Constant Section Number (CSN)
Unnumbered Topics	Unnumbered topics are offered ad-hoc via the Course Schedule and exist only in the Course Schedule for specific sections and semesters. Unnumbered topics are meant to be temporary "test-runs" of certain courses, or are courses with content unique to visiting or guest professors. If an unnumbered topic has been offered for at least three semesters, add it to your Course Inventory and note it as a replacement of the unnumbered topic. See also: Numbered Topic

Course Analysis & CAER Report

The Course Analysis and Enrollment Report is provided to assist departments in planning class offerings. You may consider the following suggestions as you prepare the Course Schedule material:

You may need to offer additional or larger sections of courses that had more student demand than could be accommodated by the class closing limit.
You may be able to offer fewer sections of a course if all or some of the sections did not fill to capacity.
Courses with a history of low or no enrollment may not need to be offered every semester.

The column headings on the Course Analysis and Enrollment Report and a brief explanation of the data in each of those columns are listed below for your reference.

UNIQUE NUMBER	The unique number for each class in your department, including added classes, canceled classes, and classes with zero closing limit not yet opened.
COURSE	The course abbreviation and course number for each of your classes.
MEETING DAYS and TIME	The first line of meeting data for the class as recorded in the course file. If the meeting days and time are not accurate, contact Course Schedule Production. Second and third timelines are not listed on this printout.
LOCATION	The meeting place for the class as recorded in the course file. If the building and room listed are not correct, contact Course Schedule Production.
RM CAP	The room capacity as recorded in the University's facilities inventory. If this information is not correct, contact the Office of Institutional Reporting, Research and Information Systems, 471-3833.
ACCESS PERIOD A	Registration period for continuing and readmitted students.
TOTL REQS	The total number of students requesting this unique number during this registration period only. NOTE: Multiple requests from a student in a single period or in more than one period are counted only once per unique number. Keep in mind that since multiple-section courses have more than one unique number, the number of requests in the total line may be higher than the actual demand for the course if a student requested more than one unique number in the group.
PRI REQS	The number of students requesting this unique number during this registration period only who have priority to register for this course or unique number. Priority is defined by your office on the *NRRECS system. NOTE: Multiple requests from a student in a single period or in more than one period are counted only once per unique number.
TOTL TAKN	The total number of seats taken in this class during this registration period only. NOTE: This number may be higher than the total number of requests if some students accepted registration in this section after requesting an unavailable section of the class and then allowing the computer to conduct a search for an available section.
PRI TAKN	The number of seats taken in this class during this registration period only by students who have priority to register.
PAID	The number of students who paid their fee bills by the payment deadline, plus the number of students in special groups whose registrations were not canceled, such as students with financial aid packages.
ACCESS PERIOD B	Registration period for continuing and readmitted students. See explanation above for TOTL REQS, PRI REQS, TOTL TAKN, and PRI TAKN.
ACCESS PERIOD C	Registration period for new and readmitted students not yet registered; registration period for all students. See explanation above for TOTL REQS, PRI REQS, TOTL TAKN, and PRI TAKN.
ACCESS PERIOD D	Registration period for registered and paid students and students not yet registered. See explanation above for TOTL REQS, PRI REQS, TOTL TAKN, and PRI TAKN.
CUMULATIVE COUNTS	The current cumulative registration data. See explanations below
CLOS LIMT	The closing limit for the unique number as set by your office. It may be lowered or raised by the department via computer terminal, as long as it does not exceed room capacity by more than ten percent. The computer will not allow more students to register than the closing limit indicates. NOTE: The computer is not able to monitor against room capacity the total closing limit of classes meeting together or of multiple-section courses meeting in the same room. Responsibility for coordinating closing limits for these types of classes lies with the department.
RESV PRI	The number of seats in a class reserved for students who have priority to register. Priority must be defined by your office in the *NRRECS system for the RESV PRI number to be meaningful. This number may be raised or lowered by the department via computer terminal. NOTE: Reserving seats for students with priority does not limit the number of students with priority who may register for the class.
TOTL REQS	The total number of students requesting this unique number. NOTE: Multiple requests from a student in a single period or in more than one period are counted only once per unique number. Keep in mind that since multiple-section courses have more than one unique number, the number of requests in the total line may be higher than actual demand for the course if a student requested more than one unique number in the group.
PRI REQS	The total number of students requesting this unique number who have priority to register for this course or unique number. NOTE: Multiple requests from a student in a single period or in more than one period are counted only once.
TOTL TAKEN	The total number of seats taken in this class.
PRI TAKEN	The total number of seats taken in this class by students who have priority to register.
TOTAL LEFT	The total number of seats left in the class, based on the closing limit minus the total number taken.
PRI LEFT	The number of seats left that are reserved for students who have priority to register.

Each single-section course and each multiple-section course (determined on the basis of identical course abbreviation, course number, and title) is followed by a line that totals the number of sections of the course, lists the course title, and totals registration data in each of the columns.
Contact Course Scheduling at 475-7604 if you have questions about the Course Analysis and Enrollment Report.

Course Relations

Course relations must be set for classes that meet together during their first timeline. Course relations were developed to manage the growing number of complex relationships and their impact to students.
Inventory Same As
One course is the same as another course (permanently) in the course inventory. Satisfies the same degree requirements for degree audit purposes.

Permanent relationship
Satisfies same degree requirement
UGS Flags, Grading mode, Instructor, etc. MUST be the same and will ripple across all sections when changes are made.

Schedule Same As
One course is the same as another course (temporarily) at the time they are offered together in course schedule. They satisfy the same degree requirements for degree audit purposes.

Temporary/Transient relationship
Satisfies same degree requirement for each existing relationship in the schedule
UGS Flags, Grading mode, Instructor, etc. MUST be the same and will ripple across all sections when changes are made.

Room Share
Class sections meeting together in the same room at the same time, but share no other characteristics.

Does NOT satisfy same degree requirements.
Examples: UG/Grad, Swimming Pool, Gym, Studio.
Only first timeline will ripple when changed
No 'Home' designation

Multiple Section
Group of classes that are the same exact course that meet at the same primary (first) time, with each section in the group having its own secondary time.

Typically the first timeline is the lecture and the second or third timelines are discussions and labs.
Must have more than one timeline
UGS Flags, Grading mode, Instructor, etc. MUST be the same and will ripple across all sections when changes are made.

Establishing Home
Once a same-as relationship has been established, the home section must be designated. Once designated, only the home section may:

- add new sections to the relationship
- re-assign a home designate
- "ripple" attributes throughout all related sections

Multiple Sections and Room Share relationships do not establish home

GPC Assignment Methodology

Institutional priority to increase 4 year graduation rates, as enrollment continues to significantly increase while resources do not, provides the lens through which we assign General Purpose Classrooms. Determining factors in GPC assignment here in our office include (but are not limited to):

ADA accommodation on file at the university(required by law)
Efficiency
- Enrollment Enrollment: Closing limit, anticipated enrollment, and historical demand are all considered. must be > 50% room capacity, minimum. Optimal would be 90-100% seats taken. Due to limited resources, 50% enrollment is not enough to be assigned a large GPC.
- Enrollment must not leave a significant number of empty seats, especially in large GPCs during high-demand class hours.
- Best fit class will be assigned the space.
- Standard timelines are scheduled before non-standard timelines. If there is a conflict, standard timeline using the most seats with the highest priority (and not over allocation) gets the room. If both timelines are non-standard, the 'most' standard timeline gets the room.
- Prime Time vs. Non-Prime Time hours considered (less demand during non-prime time hours, so allowances in efficiency can be made here)
- Credit Hours: Courses with the higher credit hour are scheduled before courses with a lower credit hour. (Zero credit-hour classes are scheduled after all other classes.)
Allocation (Original Phase only) - We enforce allocation across all academic units. Adjustments are made as needed, which may result in removal of GPCs.
GPC Priority
- The number of priority GPCs does not allow an academic unit to exceed allocation during Original phase, even if the number of priority GPCs is higher than the allocation. For example:
  - - If you request 2 priority GPCs but your academic unit's allocation is 1, you will be assigned 1 priority GPC during the standard timeline.
- Priority class with a standard timeline and enrollment within reason trumps all but ADA conflicts.
- Priority class with non-standard timeline does not trump conflicts automatically.
- Priority class with insufficient enrollment does not trump conflicts automatically, nor gets the room without specific management review and approval.
Other special considerations (Departmental scheduler must leave timeline notes every semester for any special handling requests.)
- Special academic need for equipment
- Back-to-back scheduling
- Other special consideration, based on academic need.

How to Find Course Scheduling Contacts for Academic Units

Log in to CSU: registrar.utexas.edu -> Course schedule updates -> Course Schedule Update
On the left-hand navigation bar, select List authorizations
Scroll down to bottom of page. Select desired criteria and click 'View authorizations' button to find schedulers. Note: the 'Originator' role is typically who to contact for course scheduling questions and requests.

How to Run My Sections Report

Go to the Class Manager Listing Page.
Click on 'My Sections' button:
Enter the Semester CCYYS. For Spring 2014, this would be 20142.
For a specific field of study, enter the abbreviation in the 'Field of Study' box. If you manage several fields of study, leave the 'Field of Study' box blank to receive a report listing all fields of study, then filter to view only the classes that you manage.
Click 'Submit Jobgroup'.
You will receive a message that "The jobgroup has been successfully submitted."
The report will be delivered to your Austin Disk account: https://webdav.austin.utexas.edu/eReports/yourEIDhere/
Save the report to your desktop as a .txt file type.
Go to a new/blank worksheet or workbook in Excel.
With your cursor in the top left cell, select 'From Text' option in the 'Data' tab:
Set up the worksheet as you see fit.

Instruction Types and Mode

INSTR-MODE	INSTR-MODE-NAME	Distance	CB Instr Mode	General Instructions: Enter the primary mode of instruction where 51% or more of the instruction is delivered via a single mode.
FACEFACE:	Face-to-face	N	1=Face-to-Face	The instructor and the students are in the same physical location at the same time.
WEBENHAN:	Web Enhanced	N	1=Face-to-Face	Traditional campus-based course where the instructor and the students are in the same physical location at the same time, but interact largely via the web or other electronic means.
INTERNET:	Internet	Y	2= Fully Distance Education Course	Web-based, Electronic, Telecampus
VIDEOTV:	Video Tape and/or Broadcast TV	Y	3= Video Tape/DVD and/or Broadcast TV	Students gather to view a lesson presented via a video recording or broadcast of the lecture that was recorded or is occurring elsewhere.
INTERACT:	Two-way Interactive Video	Y	4= Two-way Interactive Video	Students gather to view a lesson presented via Internet or other media. The students and instructor can interact with each other instantly although they are in different physical locations.
MLTMEDIA:	Multiple or Other Electronic Media	Y	5= Multiple or Other Electronic Media	Use only if no other single mode accounts for 51% of the instruction or if the electronic instruction mode is not listed above.
CORRESP:	Correspondence	Y	2= Fully Distance Education Course	Paper-based or electronic Instructional exchange where student is not present on campus.
HYBRBLND:	Hybrid/Blended	Y	6=Hybrid/Blended Course	A distance education course in which a majority (more than 50 percent but less than 85 percent) of the planned instruction occurs when the students and instructor(s) are not in the same place.

Paperclipping

Placeholders

Placeholder sections with existing replacements in Course Inventory:

Placeholders are marked to indicate courses or topics that can no longer be offered in the Course Schedule. These sections must be offered as the replacement course per Course Inventory.
Must be replaced by the end of Original phase
Will not be assigned GPCs
Are marked for deletion and will be deleted at the end of Original phase

Placeholder sections for courses/topics being added in Course Inventory cycle:

Placeholders are marked to indicate courses or topics that:
1. are being added in the current Course Inventory cycle

*AND*

1. request to be scheduled in a GPC
Can be created during Original phase for the purposes of requesting a GPC
Must be titled "PLACEHOLDER {FOS COURSE NUMBER.TOPIC NUMBER}". Example title: "PLACEHOLDER HIS 350R.99"
Must be replaced before the end of Chair Proof phase
Will be deleted at the end of Chair Proof phase

When to create placeholders

During Original phase, create placeholder sections to request a GPC for a new course or numbered topic pending in the current Course Inventory cycle.

How to create placeholders:

Use a valid unnumbered topics course number to create a section.
Title: "PLACEHOLDER {FOS COURSE NUMBER.TOPIC NUMBER}" Example title: "PLACEHOLDER HIS 350R.99"
Closing Limit and Anticipated Enrollment should reflect the TOTAL number of seats needed for your class. We assign GPCs based upon total seats needed.

How to replace placeholders:

Once inventory changes have been applied, replace placeholder section in Class Manager:
1. Add the new course or topic.
2. Contact our office to move the GPC from the placeholder to the new course.
3. Cancel the placeholder.
Placeholder sections remaining on the Course Schedule will be deleted.

Standard Statements

Standard statements are frequently used statements in Course Schedule production that are designed to address (1) time commitments, (2) registration restrictions, (3) class sizes, (3) repeatability of courses, (4) degree requirements, and (5) grading bases.
In the Original and Chair Proof drafts, we reference these statements by number. In the DOWNLOAD MY SECTIONS report ordered via Class Manager, we reference them by number.

Reference Number	Statement	Reference Letter
#1	Hour(s) to be arranged.	a.
#2	Contains a substantial writing component and fulfills part of the Basic Education Requirement in Writing.	b.
#3	Restricted to students registered under Plan II for the BA degree.	c.
#4	Consent of instructor must be obtained.	d.
#5	Laboratory hour(s) to be arranged.	e.
#6	Graduate standing required.	f.
#7	Upper‐division standing required.	g.
#8	Designed to accommodate 35 or fewer students.	h.
#9	Designed to accommodate 100 or more students.	i.
#10	Additional hour(s) to be arranged.	j.
#11	Offered on the lettergrade basis only.	k.
#12	Offered on the credit/no credit basis only.	l.
#13	Restricted enrollment; contact the department for permission to register for this class.	m.
#14	Offered on the pass/fail basis only.	n.
#15	Consent of the graduate adviser must be obtained.	o.
#16	Course number may be repeated for credit when the topics vary.	p.
#17	In addition to the lecture, students must register for a laboratory/discussion section listed below.	q.
#18	May be repeated for credit.	r.

In Class Manager, these statements are displayed in the NOTELINES section of the class form page. Statements 3 and 17 must be selected whenever they are valid for a particular course. Statement 17 should only be used when the lecture and the lab/discussion sections are listed separately but with the same course number.
Statements 1, 5, 8, 9, 10, and 13 are optional and may be selected whenever appropriate.
Statements 11, 12, 14, 16, and 18 are not optional and will be preselected online when true for all sections of a course. These statements are catalog statements and may be added to or removed from the catalog course description only by changing the course inventory.
Statements 2, 4, 6, 7, and 15 are statements that have been retired from this list and are no longer used.

Summer Scheduling Hours

In general, regular three-hour lecture courses being offered for the first-term (or second-term) are scheduled MTWTHF for one and a half hours per day (seventy-five minutes with a fifteen-minute interval between classes). All classes, including those which meet for more or less than the standard one-and-one-half-hour period, should start at the beginning of a standard meeting time. The standard meeting times during the summer session are:

MTWTHF
7	to	830a
830	to	10a
10	to	1130a
1130	to	1p
1	to	230p
230	to	4p
After 4p, hours are flexible

Contact the Course Schedule Production staff if you need assistance in scheduling three-hour classes that require more than the normal number of contact hours. The following chart outlines the minimum number of contact hours required in the summer session:

Term/Session Prefix	Credit Hour Value*	Minimum Class Time Required per Term/Session	Hours per Week	Preferred Scheduling**
f or s	1	12.5 hours	2.5
f or s	2	25 hours	5	MTWTHF, 1 hour per day
f or s	3	37.5 hours	7.5	MTWTHF, 1.5 hours per day
f or s	4	50 hours	10	MTWTHF, 2 hours per day
f or s	5	62.5 hours	12.5	MTWTHF, 2.5 hours per day
f or s	6	75 hours	15	MTWTHF, 3 hours per day
n	1	12.5 hours	1.7
n	2	25 hours
n	3	37.5 hours	5	MWTHF, 1 hour per day
n	4	50 hours
n	5	62.5 hours	8.3333
n	6	75 hours	10
w	1	12.5 hours	1.5
w	2	25 hours	3
w	3	37.5 hours	4.5	MWF, 1.5 hours per day
w	4	50 hours	6
w	5	62.5 hours	7.5
w	6	75 hours	9

To determine the minimum meeting time required for a course, see the catalog course description. (In NRCRIN, use the VF command to see the "meeting statement" for a course.) For example, if the description specifies "2 lecture hours and 3 laboratory hours a week for 1 semester," the number of contact hours a week required in the fall/spring is 5. Multiply the number of contact hours required, here 5, by 12.5. In the example given, the minimum class time required for a summer term/session (middle column) is 62.5 hours. You should therefore schedule F or S classes MTWTHF, 2.5 hours per day (Preferred Scheduling* column above.)

Michael Lee

Course Scheduling Production Tools