Anacecilia's Lab Notebook

Date

Jan 15, 2026

Priorities, Tasks, & Assignments 

Notes, Progress, or Issues 

Finished coding CGSG008 and now I will move on to the next patient on my next shift!

Important Links to Projects

Type “ / link “ to insert a link.

Jan 21, 2026

Finish Coding:

I will code all these participants and upload the transcriptions to Box.

• Started on CGSG009

• Fixed up my Wiki Lab Notebook

• Made the transition to 1Password

Transcription Tracking Sheet: https://app.smartsheet.com/sheets/qxcqjHWM5cXCqgRxWrMpG6PmwJHV9J3cJ6MjHfC1

Transcription Coding manual: https://cloud.wikis.utexas.edu/wiki/x/kQKxEg

Save Word Docs here: https://utexas.box.com/s/o8cqco7eb1s0atjk6uvmpr3wrt6p7eff

Jan 22, 2026

Coding CGSG009

About halfway through with coding CGSG009. I will most likely finish and move on to my next patient by Monday!

Jan 27, 2026

Finished Coding CGSG009, and PTSG009

I was also given a new VISTAS patient BISE027, so I will soon start with that too! I also changed my hours from 1/26 to 1/27.

Jan 28, 2026

Started coding CGSG010

Halfway through!

Completed assignments

On January 12, I began my work by transcribing CGSG008 and logging my hours, planning to update my calendar the following day. On January 13, I continued transcribing CGSG008 and recorded my work hours in Google Calendar. By January 14, I transitioned from transcription to coding CGSG008, and on January 15, I successfully completed the coding for this script

On January 20, I completed the orientation video and began organizing my workflow by creating a lab notebook and wiki system to track coding progress. I also requested access to Smartsheet to track patient codes and adjusted my work schedule to start earlier. On January 21, I updated the wiki with my progress, completed my 1Password setup, and began coding CGSG009. The following day, January 22, I reported that I was approximately 50% complete with CGSG009 coding, a task assigned by Giselle A. Yoshimoto, and planned to finish it during my next shift while preparing to begin PTSG009.

Between January 25 and 26, I maintained communication with my supervisors regarding scheduling changes and requested both a time shift and remote work options. On January 27, I completed both the coding and transcription for CGSG009 and PTSG009. I also reviewed VISTAS protocols to refresh my knowledge and ensured compliance with data security by deleting scripts from my personal computer. I planned to begin transcribing CGSG010 during my next shift.

On January 28, I started transcribing and coding CGSG010, and on January 29, I continued working on it, though it was not yet complete. By February 2, I was nearing completion of CGSG010 transcription and was waiting on scripts for BISE027, while also adjusting my schedule again to start earlier. On February 3, I refreshed my knowledge by watching the VISTAS FOILS training video and worked on survey completion by adding validation, planning to resume CGSG010 afterward.

On February 4, I completed VISTAS FOILS for Scripts 1 and 2 and began working on Script 3, anticipating revisions based on supervisor feedback. On February 5, I revised Scripts 1 and 2 to simplify them and improve participant accessibility, while continuing progress on Script 3. By February 9, I finalized fixes for Script 2, prepared Script 3 for review, and began Script 4. I also asked for clarification about recording the FOILS process for training and wiki documentation.

On February 10, I continued progress on CGSG010 transcription and began preparing for CGSG012 transcription in RedCap, while waiting on FOILS feedback and access to additional materials. On February 11, I continued both CGSG010 and Script 4 work, and created a screen recording tutorial demonstrating FOILS steps, which I added to the wiki, noting minor technical issues with video upload. On February 12, I successfully uploaded the FOILS tutorial video along with written instructions to the wiki and continued working on CGSG010 and Script 4.

On February 16, I continued CGSG010 transcription and participated in a Zoom meeting with my supervisor, Cruz. During this meeting, I was introduced to new tasks involving editing Qualtrics logs and updating Adverse Events (BISE023), and I began familiarizing myself with the workflow and documentation requirements. On February 17, I completed Script 4 FOILS for BISE027 and prepared it for review, while continuing CGSG010 transcription and planning to begin Script 5 and the new Qualtrics and adverse event tasks.

On February 18, I reviewed all BISE027 scripts to ensure consistency, appropriate difficulty level, and grammatical accuracy. I continued CGSG010 transcription and began working on adverse event logs, verifying time logs using videos, Excel sheets, and RedCap entries. I also asked clarifying questions regarding discrepancies between patient reports and Qualtrics data. On February 19, I continued CGSG010 transcription and verified adverse event data accuracy, scheduling a meeting with my supervisor to review my work.

On February 23, I completed coding for CGSG010 and met with my supervisor to clarify proper procedures for the adverse event log. I then began coding CGSG012 while continuing adverse event documentation. On February 24, I continued working on adverse event logs, corrected Qualtrics Excel highlights, and learned decision-making rules for determining when to rely on patient reports versus Qualtrics data. I also contributed clarifications to the SOP/FAQ through team discussion.

On February 25, I added data to the BISE023 VISTA practice log and entered CGSG012 three-month follow-up (3MFU) data into RedCap, planning to review the process with video support during my next shift. On February 26, I continued following along with the CGSG012 RedCap training video, though the task was not yet complete.

On March 2, I continued working on the CGSG012 RedCap process, completed coding for PTSG010, and began coding CGSG012. On March 3, I continued active work, maintaining progress on CGSG012 coding and RedCap-related tasks. In the following days, I consistently checked in and out while continuing to build familiarity with transcription workflows and data systems. Between March 3 and March 6, I worked on coding CGSG012 and followed along with 3-month follow-up (3MFU) training modules to better understand RedCap procedures.

Between March 6 and March 9, I participated in a Communication Partner Session using Script 3, where I prepared questions and facilitated conversation with a patient diagnosed with nonfluent variant primary progressive aphasia (nfvPPA). During this session, I practiced using open-ended questions, allowing extra response time, and paraphrasing to support communication. I received positive feedback for successfully engaging the patient and increasing their participation, while also being advised to ask more follow-up questions and remain on topics longer to deepen conversation.

From March 9 to March 13, I continued coding CGSG012 and completed my review of the 3MFU training materials. During this time, I demonstrated increased confidence in navigating transcription and RedCap processes. Between March 13 and March 20, I completed the SSAD004 paper homework task by transferring materials from Qualtrics into a paper format and modifying them to better suit participant needs by removing writing components and reducing repetition.

From March 20 to March 24, I began transcribing PTSG009 in Phase 2 format and was introduced to adverse event log work. Between March 24 and March 26, I continued transcribing PTSG009 while also beginning to work with caregiver comments and entering data into RedCap. From March 25 through the end of March, I continued balancing transcription work with adverse event documentation and data entry tasks, while maintaining consistent communication and scheduling updates.

By the end of March, I completed transcription of PTSG009 and began transcribing CGSG009. This marked a transition into more independent work, as I was able to manage multiple assignments simultaneously.

From April 1 to April 7, I continued transcribing CGSG009 while also working on passing caregiver comments into RedCap and becoming more familiar with DEMQOL and CDR data entry processes. Between April 7 and April 13, I continued working on RedCap data entry, DEMQOL tasks, and Phase 2 transcription work, further improving my efficiency and accuracy.

On April 13 and 14, I completed passing caregiver comments for CGSG012 into RedCap and continued working on DEMQOL tasks. Between April 14 and April 16, I completed entering clinician comments for CGSG012, demonstrating improved understanding of documentation requirements and data organization.

From April 16 to April 20, I worked on the adverse event log for SSSE008, carefully reviewing and updating entries for accuracy. Between April 20 and April 22, I completed the adverse event log for SSSE008, including both 6-month follow-up (6MFU) and 12-month follow-up (12MFU) data, and began making formatting adjustments to Excel files as needed.

Between April 22 and April 23, I completed the Excel tracking sheet for BISE023 (6MFU) and asked clarifying questions regarding differences between LRT and VISTA data entry procedures to ensure accuracy in documentation. From April 23 onward, I continued working on adverse event logs for SSLP009 (LRT), demonstrating attention to detail and continued growth in handling more complex data systems.

Uncompleted Assignments

Phase 2 Post treatment transcription:

• CGSG007

• CGSG008

• CGSG009, I was only able to create the word doc! So it will be on Box but its not complete.

• CGSG010

Date

Type //date to populate

Fall 2024

Priorities, Tasks, & Assignments 

Type in “/ action item” to create a to-do list or “/ numbered list” to start listing. To add a due date, add due by // date.

Notes, Progress, or Issues 

Type “/ success panel” to highlight a point or type in notes; ensure you take detailed notes so that it’s clear what you have worked on. This is not meant to be a brief summary, this is meant to be a place to document what you worked on in detail so you can return to it easily and pick-up where you left off, it also is meant to aid your supervisors in providing feedback and assistance and to know what you have worked on! Clearly provide names of files you have worked on, stating “Redcap” is not sufficient for example, because we have several Redcaps and projects within Redcap. Screen captures can also be added here.

Important Links to Projects

Type “ / link “ to insert a link.

Jun 11, 2024

e.g. Waiting on clarification from supervisor

Link

Jun 11, 2024

Jun 12, 2024

Date

Type //date to populate

Fall 2024

Priorities, Tasks, & Assignments 

Type in “/ action item” to create a to-do list or “/ numbered list” to start listing. To add a due date, add due by // date.

Notes, Progress, or Issues 

Type “/ success panel” to highlight a point or type in notes; ensure you take detailed notes so that it’s clear what you have worked on. This is not meant to be a brief summary, this is meant to be a place to document what you worked on in detail so you can return to it easily and pick-up where you left off, it also is meant to aid your supervisors in providing feedback and assistance and to know what you have worked on! Clearly provide names of files you have worked on, stating “Redcap” is not sufficient for example, because we have several Redcaps and projects within Redcap. Screen captures can also be added here.

Important Links to Projects

Type “ / link “ to insert a link.

Jun 11, 2024

e.g. Waiting on clarification from supervisor

Link

Jun 11, 2024

Jun 12, 2024