2016-10-19 Meeting notes

Date

Oct 19, 2016

Attendees

• @Lorraine A Dong

• @Verma, Nitin

• @Karadkar, Unmil P

• @Galloway, Patricia K

• A.L. Carson

• Jennifer Allen

Notes

• Discussion of possibly missing scans, but this was found to be not the case

• Discussion of Nitin's idea for standardizing file names: <series>_<sub-series>_<item-group>_<item>.<ext>

  • Will use "0" for item group as a placeholder if there is no register, volume, or folder (e.g, photos)

• Preservation metadata: location of physical items (and date)

• Creation of file mapping for renaming THEN creation of derivatives

• Creation of directory structure for renamed files

• Conceptual models for Mellon

  • Importance of documentation (e.g., historical organization of records)

  • Challenges of working with archival materials at an item level

  • Differences & sameness: differences between paper (heterogeneous) and digital archives (homogenized) --> how far aggregate decisions go down the collection (e.g., rights statements)

  • When personal ethics supersedes legal boundaries

• Examination of digitized negatives and slides (JPGs) --> May not be master copy quality as they are JPGs; may need to be re-scanned at some point but is lower priority than materials that have never been scanned

Discussion items

Action items