2017-05-26 Meeting notes

Date

26 May 2017

Attendees

• Lorraine A Dong

• Galloway, Patricia K

• Karadkar, Unmil P
• Verma, Nitin
• Victor O Obaseki

Notes

• Nitin: discussed changes he made to script to transfer CSV files from source directory to destination directory
  • Destination directory corresponds to finding aid
  • All files will have unique name in final directory to prevent overwriting
  • When transferred, files can be given EAD tags that indicate location in finding aid (additional metadata such as years and names can be added later)
  • Unmil: making sure script is non-sensitive to cases
  • Will continue to test on a few sandbox directories, then believes we are ready to go
  • Stub will be on GitHub
• Victor:
  
  • Currently, we do not have a list of the retention schedules for psychiatric facilities in all 50 states
  • Showed us his idea for spreadsheet that shows spectrum of retention schedules across states
  • Discussion about how examination of retention schedules will be helpful for developing our digital archives model --> development of compliance profile that determines access (who/when)
  • The actual numbers are not important, but rather the categories found (or not) in retention schedules
    • Victor is not really clear on whether the numbers of years of retention, across states, is not exactly what the policy/law list purported to get at in the proposal. Will clarify at next meeting.

Discussion items

Action items