2017-05-26 Meeting notes

Date

May 26, 2017

Attendees

• @Lorraine A Dong

• @Galloway, Patricia K

• @Karadkar, Unmil P

• @Verma, Nitin

• @Victor O Obaseki

Notes

• Nitin: discussed changes he made to script to transfer CSV files from source directory to destination directory

  • Destination directory corresponds to finding aid

  • All files will have unique name in final directory to prevent overwriting

  • When transferred, files can be given EAD tags that indicate location in finding aid (additional metadata such as years and names can be added later)

  • Unmil: making sure script is non-sensitive to cases

  • Will continue to test on a few sandbox directories, then believes we are ready to go

  • Stub will be on GitHub

• Victor:

  • Currently, we do not have a list of the retention schedules for psychiatric facilities in all 50 states

  • Showed us his idea for spreadsheet that shows spectrum of retention schedules across states

  • Discussion about how examination of retention schedules will be helpful for developing our digital archives model --> development of compliance profile that determines access (who/when)

  • The actual numbers are not important, but rather the categories found (or not) in retention schedules

    • Victor is not really clear on whether the numbers of years of retention, across states, is not exactly what the policy/law list purported to get at in the proposal. Will clarify at next meeting.

Discussion items

Action items